Meeting & Events Planner - San Francisco, CA

CBRE; San Francisco (CA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Paid parental leave

Medical insurance

Vision insurance

Dental insurance

Life insurance

401K matching

Job summary

CBRE in San Francisco is seeking an experienced Meeting & Events Planner to direct day-to-day event delivery, lead a team of coordinators, and partner with Workplace Experience, Facilities, IT/AV, and vendors to deliver inclusive, on-brand events.

You will own end-to-end logistics, manage timelines and budgets, lead pre‑event meetings, and continuously improve event operations. A strong background in hospitality and cross-functional collaboration is required, with 5+ years in related roles.

Qualifications

• 5+ years in event planning, meeting coordination, workplace operations, hospitality, or related field.
• 2+ years leading, mentoring, or managing teams in a fast-paced service environment.
• Proven ability to manage multiple projects, stakeholders, timelines, and vendors.
• Strong organizational, communication, hospitality, and people-management skills.

Responsibilities

• Lead planning and on-site execution for internal and external meetings, workshops, executive and VIP gatherings, recurring programs, and workplace events.
• Own scheduling, catering, A/V, security, room setup, staffing, signage, arrivals, guest flow, deliveries, and day-of readiness.
• Create and approve project plans, timelines, run-of-show documents, staffing assignments, floor plans, event materials, and post-event recaps.
• Lead pre-event meetings, anticipate needs, troubleshoot issues, and ensure events meet safety, accessibility, service, and brand standards.
• Maintain event spaces, storage, furniture, supplies, and coverage plans for recurring programming.

Skills

Event planning

Team leadership

Vendor management

Budgeting

Cross-functional collaboration

Job description

Readyto take your career to the next level? Join our top tier Workplace ExperienceHost Team at CBRE, where you'll collaborate with a diverse group of associatesto provide white glove hospitality to employees and clients, creating awonderful workplace environment and daily experience

ElevateYour Career with CBRE – Join a Fortune 500 Leader!

Ifyou are ready to make a difference and be part of one of the world’s mostadmired and sustainability-focused companies, CBRE is the right place for you.

About The Role

We’re seeking a highlyorganized, hospitality-minded Meeting & Events Planner tolead day-to-day event delivery and guide a team of Event Coordinators and Meeting& Event Associates. You’ll partner across Workplace Experience, Facilities, IT/AV,Security, Catering, Executive Business Partners, and other teams to deliverthoughtful, inclusive, on-brand events in a fast-moving environment.

What You’ll Do

Event Planning & Operations

• Leadplanning and on-site execution for internal and external meetings,workshops, executive and VIP gatherings, recurring programs, and workplace events.
• Ownend-to-end logistics, including scheduling, catering, A/V, security, roomsetup, staffing, signage, arrivals, guest flow, deliveries, and day‑of readiness.
• Create and approve project plans, timelines, run‑of‑show documents, staffingassignments, floor plans, event materials, and post‑event recaps.
• Leadpre‑event meetings, anticipate needs, troubleshoot issues, andensure events meet safety, accessibility, service, and brand standards.
• Maintainevent spaces, storage, furniture, supplies, and coverage plans for recurringprogramming.

Team Leadership & Collaboration

• Lead, coach, and prioritize the daily work of Event Coordinators and Meeting & Event Associates.
• Set expectations, delegate work, balance workloads, remove blockers, reviewdeliverables, and build team capability through feedback and mentorship.
• Coordinatecross‑functional teams and external vendors, aligning roles,timelines, budgets, contracts, and accountability for consistent execution.
• Build trusted stakeholder relationships and communicate clearly with clients,leaders, coworkers, vendors, and partner teams.

Process Improvement

• Buildscalable workflows, templates, playbooks, staffing models, and servicestandards; use event feedback to improve handoffs, communication,and quality.
• Translatebusiness needs into practical programs and operating rhythms as a trustedworkplace partner.

WhatYou’ll Need

Applicants must be currentlyauthorized to work in the United States without the need for visa sponsorshipnow or in the future

• 5+ years of experience in event planning, meeting coordination, workplaceoperations, hospitality, or a related field.
• 2+years of experience leading, mentoring, or functionally managing team membersin a fast‑paced service environment.
• Proven ability to manage multiple projects, stakeholders, timelines, and vendorswhile delegating work, prioritizing competing requests, and maintaining a highbar for execution.
• Strongorganizational, communication, hospitality, and people‑management skills, withexperience managing vendors, contracts, budgets, catering, and cross‑functionalrelationships.

Nice to Have

• Experience in a tech startup, high‑growth company, or similarly fast‑pacedenvironment, including building or scaling event operations andservice standards.
• Producer experience for meetings, events, or workplace programs.
• Familiarity with A/V, video conferencing, sound, and basic event technology coordination.

Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.
• Comprehensive Benefits: Access top‑notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.
• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

ApplicantAI Use Disclosure

We value human interaction to understand each candidate's unique experience,skills, and aspirations. We do not use artificial intelligence (AI) tools tomake hiring decisions, and we ask that candidates disclose any use of AI in theapplication and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Planner position is $100,000 annually and the maximum salary for the Meeting and Events Planner position is $110,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).