Meeting & Events Planner - Menlo Park, CA

CBRE; Fremont (CA); On-site; USD 85,000 - 91,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Paid parental leave

Medical insurance

Vision insurance

Dental insurance

Life insurance

401K matching

Job summary

CBRE in Fremont, CA is seeking a highly organized Meeting & Events Planner to lead day-to-day event delivery and supervise a team of Event Coordinators and Meeting & Event Associates. You'll partner across Workplace Experience, Facilities, IT/AV, Security, Catering, and executives to deliver thoughtful, on-brand events in a fast-paced environment.

Applicants must be authorized to work in the United States without visa sponsorship now or in the future; 5+ years in event planning and 2+ years of

Qualifications

• Five plus years in event planning, meeting coordination, workplace operations, hospitality, or related field.
• Two plus years in leading or mentoring a team in a fast-paced service environment.
• Ability to manage multiple projects, stakeholders, timelines, and vendors while delegating work.
• Strong organizational and people-management skills with vendor and budget experience.

Responsibilities

• Lead planning and on-site execution for internal and external meetings, workshops, and VIP gatherings.
• Own end-to-end logistics: scheduling, catering, A/V, security, room setup, staffing, and arrivals.
• Create project plans, run-of-show documents, floor plans, and post-event recaps.
• Lead pre-event meetings, troubleshoot issues, ensure safety and brand standards.
• Maintain event spaces, storage, furniture, supplies, and coverage.

Skills

Event planning

Team leadership

Project management

Vendor management

Communication

Tools

A/V coordination

Job description

\" Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience \"

Elevate Your Career with CBRE – Join a Fortune 500 Leader!

If you are ready to make a difference and be part of one of the world’s most admired and sustainability-focused companies, CBRE is the right place for you.

About the Role

We’re seeking a highly organized, hospitality-minded Meeting & Events Planner to lead day‑to‑day event delivery and guide a team of Event Coordinators and Meeting & Event Associates. You’ll partner across Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other teams to deliver thoughtful, inclusive, on‑brand events in a fast‑moving environment.

What You'll Do

Event Planning & Operations

• Lead planning and on-site execution for internal and external meetings, workshops, executive and VIP gatherings, recurring programs, and workplace events.
• Own end-to-end logistics, including scheduling, catering, A/V, security, room setup, staffing, signage, arrivals, guest flow, deliveries, and day‑of readiness.
• Create and approve project plans, timelines, run-of-show documents, staffing assignments, floor plans, event materials, and post-event recaps.
• Lead pre‑event meetings, anticipate needs, troubleshoot issues, and ensure events meet safety, accessibility, service, and brand standards.
• Maintain event spaces, storage, furniture, supplies, and coverage plans for recurring programming.

Team Leadership & Collaboration

• Lead, coach, and prioritize the daily work of Event Coordinators and Meeting & Event Associates.
• Set expectations, delegate work, balance workloads, remove blockers, review deliverables, and build team capability through feedback and mentorship.
• Coordinate cross‑functional teams and external vendors, aligning roles, timelines, budgets, contracts, and accountability for consistent execution.
• Build trusted stakeholder relationships and communicate clearly with clients, leaders, coworkers, vendors, and partner teams.

Process Improvement

• Build scalable workflows, templates, playbooks, staffing models, and service standards; use event feedback to improve handoffs, communication, and quality.
• Translate business needs into practical programs and operating rhythms as a trusted workplace partner.

What You'll Need

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

• 5+ years of experience in event planning, meeting coordination, workplace operations, hospitality, or a related field.
• 2+ years of experience leading, mentoring, or functionally managing team members in a fast‑paced service environment.
• Proven ability to manage multiple projects, stakeholders, timelines, and vendors while delegating work, prioritizing competing requests, and maintaining a high bar for execution.
• Strong organizational, communication, hospitality, and people‑management skills, with experience managing vendors, contracts, budgets, catering, and cross‑functional relationships.

Nice to Have

• Experience in a tech startup, high‑growth company, or similarly fast‑paced environment, including building or scaling event operations and service standards.
• Producer experience for meetings, events, or workplace programs.
• Familiarity with A/V, video conferencing, sound, and basic event technology coordination.

Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.

• Comprehensive Benefits: Access top‑notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.

• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

Don’t miss out on this opportunity to develop and thrive in your career.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Planner position is $85,000 annually and the maximum salary for the Meeting and Events Planner position is $91,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affi…