Meeting & Events Planner - Menlo Park, CA

CBRE Group, Inc.; Menlo Park (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

CBRE Group, Inc. is seeking a highly organized, hospitality-minded Meeting & Events Planner to lead day-to-day event delivery and guide a team of Event Coordinators and Meeting & Event Associates.

You’ll partner across Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other teams to deliver thoughtful, on-brand events in a fast-moving environment. You’ll own end-to-end logistics, including scheduling, catering, A/V, security, room setup, staffing,

Responsibilities

• Lead planning and on-site execution for internal and external meetings, workshops, executive and VIP gatherings, recurring programs, and workplace events.

Job description

\"Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience\"

Elevate Your Career with CBRE – Join a Fortune 500 Leader!

If you are ready to make a difference and be part of one of the world’s most admired and sustainability-focused companies, CBRE is the right place for you.

About the Role

We’re seeking a highly organized, hospitality-minded Meeting & Events Planner to lead day-to-day event delivery and guide a team of Event Coordinators and Meeting & Event Associates. You’ll partner across Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other teams to deliver thoughtful, inclusive, on-brand events in a fast-moving environment.

What You’ll Do

Event Planning & Operations

• Lead planning and on-site execution for internal and external meetings, workshops, executive and VIP gatherings, recurring programs, and workplace events.


• Own end-to-end logistics, including scheduling, catering, A/V, security, room setup, staffing, signage, arrivals, guest flow, deliveries, and day-of readiness.


• Create and approve project plans, timelines, run-of-show documents, staffing assignments, floor plans, event materials, and post-event recaps.


• Lead pre-event meetings, anticipate needs, troubleshoot issues, and ensure events meet safety, accessibility, service, and brand standards.


• Maintain event spaces, storage, furniture, supplies, and coverage plans for recurring programming.

Team Leadership & Collaboration

• Lead, coach, and prioritize the daily work of Event Coordinators and Meeting & Event Associates.


• Set expectations, delegate work, balance workloads, remove blockers, review deliverables, and build team capability through feedback and mentorship.


• Coordinate cross-functional teams and external vendors, aligning roles, timelines, budgets, contracts, and accountability for consistent execution.


• Build trusted stakeholder relationships and communicate clearly with clients, leaders, coworkers, vendors, and partner teams.

Process Improvement

• Build scalable workflows, templates, playbooks, staffing models, and service standards; use event feedback to improve handoffs, communication, and quality.


• Translate business needs into practical programs and operating rhythms as a trusted workplace partner.