Meeting & Events Coordinator (Phoenix, AZ)

CBRE; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator to support small to mid-sized meetings, conferences, and events. This role requires proactive, highly organized professionals with excellent customer service and communication skills, able to thrive in a fast-paced environment in the Phoenix area.

You will manage logistics, calendars, venue setup, AV readiness, and post-event reconciliation, working closely with hosts, vendors, and internal teams to ensure seamless event execution.

Qualifications

• High School Diploma or GED.
• Able to lift and rearrange furniture and equipment up to 50 lbs.
• Authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Serve as the primary contact for meeting and event logistics, including reservations and catering.
• Manage the master calendar for small to medium event spaces, ensuring accurate scheduling and conflict resolution.
• Coordinate setup, teardown and furniture reconfiguration for varied layouts.
• Ensure AV/tech equipment is functional and troubleshoot issues during events.
• Handle inventory and post-event reporting and financial reconciliation.
• Communicate event schedules to internal teams and external vendors.

Skills

Customer service

Organizational skills

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Google Suite

Job description

About The Role

As a CBRE Meeting & Events Coordinator, you will play a pivotal role in the seamless execution of small to medium-sized meetings, conferences, and events. We are seeking a proactive, adaptable, and highly organized professional with exceptional customer service and communication skills who is prepared to thrive in a fast-paced environment.

As a CBRE Meeting & Events Coordinator, you will play a pivotal role in the seamless execution of small to medium-sized meetings, conferences, and events. We are seeking a proactive, adaptable, and highly organized professional with exceptional customer service and communication skills who is prepared to thrive in a fast-paced environment.

What You’ll Do

• Serve as the primary point of contact for meeting and event logistics, including reservations and catering coordination.
• Manage the master calendar for small to medium-sized event spaces, ensuring accurate scheduling and conflict resolution.
• Cultivate a hospitable environment for attendees, event hosts, and vendors throughout the event lifecycle.
• Communicate event schedules effectively to internal teams and external service providers.
• Oversee conference room standards, including conducting midday refreshes, reconfiguring furniture for varied layouts, and managing indoor and outdoor space transitions.
• Maintain room readiness by conducting pre-event checks, verifying that technical and audiovisual equipment is fully functional.
• Troubleshoot basic audio and technical issues during events to ensure minimal disruption.
• Manage the physical setup and breakdown of events, including the movement of furniture and equipment (up to 50 lbs.) and the removal of food, beverage, and service items.
• Oversee inventory management for event supplies, food, and beverages.
• Assist with post-event reporting and financial reconciliation.
• Manage multiple competing priorities simultaneously, escalating complex issues and concerns to management as required.
• Utilize Microsoft Office (Outlook, Word, Excel) and Google Suite to track information, schedule resources, and manage documentation.
• Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Physical ability to rearrange furniture and equipment weighing up to 50 lbs.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

• We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).