Meeting & Events Coordinator - Chicago, IL

CBRE; Chicago (IL); On-site; USD 60,000 - 67,000; Full time

Benefits offered by this job

Medical, Dental, Vision

PTO

401k

Job summary

CBRE is seeking a Meeting and Events Coordinator to detail and operate meetings, conferences, and events in a small conference center and outdoor space in Chicago, IL. The role emphasizes hospitality, client service, and meticulous planning.

You will support event logistics, manage vendor relationships, and help deliver a seamless experience for attendees, tenants, and owners while coordinating marketing and communications for events.

Qualifications

• High school diploma or GED required with a preference for a bachelor's degree.
• Experience in event, hospitality or related field is required.
• Strong communication and organizational skills are essential.

Responsibilities

• Detail meetings and events with clients, including floor plans, timelines, vendors and AV needs.
• Support day-of event operations and respond to onsite requests.
• Serve as on-site contact to ensure a hospitable, world-class experience.
• Assist with post-event reporting, reconciliation and issue escalation.
• Develop event communications and tenant engagement materials.

Skills

Detail oriented

Planning

Customer service

Hospitality

Event coordination

Communication

Team collaboration

Education

High School Diploma or GED

Bachelor’s Degree preferred

Tools

Teams/Zoom

Microsoft Office

Job description

Ready to take your career to the next level? Join our top tier Workplace Experience Host Team at CBRE, where you'll collaborate with a diverse group of associates to provide white glove hospitality to employees and clients, creating a wonderful workplace environment and daily experience

About The Role

As a CBRE Meeting and Events Coordinator, you will assist with the detailing and operation of meetings, conferences, and events. This job is part of the Events job function.

This role is onsite in Chicago, IL USA.

What You'll Do

• Detail meetings and events with clients – floor plans, timelines, vendors, AV needs, etc. – for a small conference center and an outdoor event space. Events range from corporate meetings to outdoor weddings.
• Support day-of event operations, including gathering supplies, coordinating equipment needs, and responding to onsite requests.
• Act as the on-site contact for meetings and events, delivering a hospitable, world-class experience for attendees, event owners, and vendors.
• Assist with post-event reporting and reconciliation. Raise potential issues and concerns
• Create marketing materials and event communications to promote meetings, events, and tenant engagement initiatives.
• Brainstorm and help develop creative tenant engagement events and experiences throughout the year.
• Manage the backend of the building’s tenant app, including updating content, publishing event information, and maintaining accurate, timely communications as appropriate.
• Maintain documentation of small-space configurations, décor options, and event-related items. Manage and organize event supply inventory.
• Complete regular room checks and ensure technical and visual spaces are functional.
• Along with other Event team members, plan and execute indoor and outdoor building tenant events throughout the year. Includes building vendor relationships, some design and marketing, budgeting.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Responsibilities and processes are clearly defined, with limited discretion required.
• Complete assigned responsibilities by following established procedures under guidance from leadership.
• Work a flexible schedule based on scheduled indoor/outdoor event needs, which vary week to week, but generally are Monday-Friday 8:30am-5:00pm

What Success Looks Like

• Planning ahead – being prepared for the expected and unexpected.
• Consistently accurate event execution with minimal day-of issues.
• Positive feedback from clients on your communication and service.
• Taking ownership and pride of the event spaces and inventories.
• Suggesting and implementing improvements to existing processes to improve efficiency.

What You'll Need

• To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
• High School Diploma or GED required, Bachelor’s Degree preferred.
• Prior work experience in event, hospitality, customer service, or related field required.
• Fulfill the physical requirements associated with this role. This includes stooping, standing, walking, and climbing stairs. Should be able to occasionally lift/carry heavy loads up to 50 lbs.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of virtual meeting/event platforms (Teams, Zoom). Ability to troubleshoot audio/visual and technical issues with clients (training provided).
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills.

Who This Role Is Great For

• Someone who enjoys both planning and hands-on execution
• Someone with a hospitality or customer-first mindset.
• Someone looking to learn the role, then take ownership of it.

Why CBRE?

We value a culture of respect, integrity, service and excellence that crafts our approach to every opportunity! We are guided by the needs of the cities we inhabit, the communities we build, and the world we thrive in.

Competitive pay and benefits including Medical, Dental, Vision, PTO, 401k, and more that start 1st of the month. Internal advancement available after 6-month mark.

FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list.

Forbes Named one of the best large employers in America and one of the World\'s Best Employers!

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting & Events Coordinator position is $60,000 annually and the maximum salary for the Meeting & Events Coordinator position is $67,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).