Meeting & Events Planner

CBRE Group, Inc.; Morristown (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. is seeking a Meeting & Events Planner to serve as the primary point of contact for planning and executing small to mid-sized client meetings, events, and conferences.

The role sits within Workplace Experience, delivering world-class service to clients and visitors in a designated building and coordinating with the events team and vendors on-site. You will develop end-to-end event plans, produce timelines, manage loads with vendors, handle budgeting and post-event reporting, and

Responsibilities

• Develop end-to-end event plans to ensure flawless execution from start to finish.
• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise.
• Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.
• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.
• Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors.
• Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.
• Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests etc.
• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.

Job description

About the Role:

As a CBRE Meeting & Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences.

This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.

What You’ll Do:

• Develop end-to-end event plans to ensure flawless execution from start to finish.
• Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise.
• Respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details.
• Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise.
• Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors.
• Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file.
• Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests etc.
• Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.