Meeting/Event Coordinator

Hawthorne Lane

Washington (District of Columbia)

On-site

USD 65,000 - 80,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Paid Overtime

Complimentary Parking

100% Employer-Paid Health Insurance

Employee Wellness Benefits

401(k) Plan

PTO

Commuter Benefits

Job summary

As the Meeting/Event Coordinator for a fast-paced Washington, DC-based association, you will organize and execute meetings for internal teams and external stakeholders. This role requires a polished professional presence and a strong work ethic to deliver high-quality events.

Qualifications

Around two years of experience organizing meetings and events.
Excellent written and verbal communication skills.

Responsibilities

Plan and manage meetings, events, and conferences.
Lead logistical coordination including vendor selection and catering.
Compile and organize meeting materials ensuring accuracy.

Skills

Organizational Skills

Communication

Flexibility

Reliability

Tech-savvy

Tools

Microsoft Office Suite

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

As the Meeting/Event Coordinator for this fast-paced Washington, DC-based association, you will organize and execute meetings for both internal teams and external stakeholders. You will work closely with meeting planners, administrative professionals, and operations staff on a shared mission to deliver seamless, high-quality events. If you have a polished professional presence, an accordion-folder approach to staying organized, a roll-up-your-sleeves work ethic, and a genuine enthusiasm for planning and executing events, this is the position for you.

Key Responsibilities:

Plan and manage meetings, events, conferences, and receptions from conception through execution.
Coordinate and prepare conference rooms and manage a high-volume conference room schedule.
Lead logistical coordination including design, vendor selection, catering, venue research and selection, signage, and event materials.
Liaise with internal teams to ensure meeting materials are distributed and all A/V needs are addressed in advance.
Compile and organize meeting materials such as documents, spreadsheets, and slide decks, ensuring accuracy and readiness for all participants.
Manage event registration processes, including building distribution lists, creating confirmations and RSVP reports, and sending timely reminders.
Handle all aspects of invoicing related to meetings and events; adhere to event budgets and evaluate vendor contracts for optimal value and alignment.
Build strong internal relationships by executing responsibilities with professionalism, reliability, and urgency.
Provide broad administrative and project support as needed.

Why You’ll Love Working Here:

Offers paid overtime and complimentary parking.
Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits.

What We’re Looking For:

Event-savvy. You have around two years of experience organizing meetings, events and/or high-level project management.
Reliable. You follow through on instructions and consistently deliver accurate work on time. You’re punctual and well-prepared.
Flexible. You’re willing to adjust your schedule to meet deadlines and support wherever you're needed.
Highly organized. You know how to prioritize your activities and use your time effectively.
Professional communicator. You have excellent written and verbal communication skills.
Tech-savvy. You know the ins and outs of Microsoft Office Suite.
Service-oriented. You’re driven to provide exceptional support and exceed expectations.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Seniority level