Meeting & Event Coordinator

Binding Minds Inc. (Certified Disability Owned Business Enterprise); Indianapolis (IN); On-site; USD 34,440 - 39,950; Full time

Job summary

A leading project management firm in Indianapolis is seeking an Entry Level Project Manager to plan and oversee high-quality meeting experiences. Responsibilities include vendor management, compliance oversight, and cross-functional collaboration. Candidates should have a Bachelor's degree and 1–3 years of experience in the pharma or events management sector. This role offers competitive compensation and the opportunity to develop within an innovative environment.

Qualifications

• 1–3 years of experience in pharma or meetings/events management.
• Project management experience preferred.

Responsibilities

• Plan and oversee meetings, advisory boards, and events.
• Manage vendors and suppliers to meet business needs.
• Identify opportunities to optimize processes and systems.

Skills

Project management

Strong written/verbal communication

Organizational skills

Problem-solving

Adaptability

Education

Bachelor’s degree or equivalent work experience

Tools

SAP

MS Office 365

Job description

Base pay range

$25.00/hr - $29.00/hr

This range is provided by Binding Minds Inc. (Certified Disability Owned Business Enterprise). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The role combines project management, event logistics, compliance oversight, and cross-functional collaboration to deliver high-quality meeting experiences.

Key Responsibilities

• Plan and oversee meetings, advisory boards, and events while ensuring compliance with company policies and legal requirements.
• Manage vendors and suppliers, providing project management direction to meet business and stakeholder needs.
• Use systems/tools (e.g., SAP, Office 365) for planning, contracting, and reporting.
• Build strong partnerships with internal teams (compliance, finance, procurement) and external vendors.
• Identify opportunities to optimize processes, systems, and stakeholder experiences.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 1–3 years of experience in pharma or meetings/events management.
• Strong written/verbal communication and organizational skills.
• Project management experience preferred; proficiency with MS Office 365 and SAP.
• Ability to solve problems, adapt quickly in a fast-paced environment, and manage multiple priorities with urgency and attention to detail.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative

Industries

• Pharmaceutical Manufacturing