Medical Support Assistant (Medical Receptionist)

Ansible Government Solutions; Vancouver (WA); On-site; USD 30,000 - 45,000; Full time

Job summary

Ansible Government Solutions, LLC is seeking a Medical Support Assistant to support the VA Puget Sound Healthcare System in Vancouver, WA. Responsibilities include scheduling appointments, processing consults, and serving as the initial point of contact for patients.

The ideal candidate should have at least a High School diploma, proficiency in English, and customer service experience. This role requires independent work within a professional setting and U.S. citizenship.

Qualifications

• Must have a minimum of 6 months of customer service experience.
• Ability to work independently and obtain a favorable background investigation.
• U.S. citizenship is required.

Responsibilities

• Schedule patient appointments and manage electronic waitlists.
• Serve as the initial point of contact for patients and families.
• Maintain appointment schedules for clinics.

Skills

Customer service experience

Proficiency in written and spoken English

Typing speed of 50 words per minute

Basic computer proficiency

Knowledge of medical terminology

Education

High School diploma or GED equivalent

Tools

Microsoft Office applications

Job description

Overview

Ansible Government Solutions, LLC (Ansible) is currently recruiting Medical Support Assistants (Medical Receptionists) that is to primarily support the VA Puget Sound Healthcare System located at 1601 East Fourth Plain Blvd, Vancouver, WA 98661. Working hours are typically Monday-Friday 8:00am-4:30pm. If you accept employment with Ansible, you must also acknowledge that any assigned schedule is subject to change at the direction of either Ansible or its customers.

Ansible Government Solutions, LLC (Ansible) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) providing Federal customers with solutions in many arenas. Our customers face wide-ranging challenges in the fields of national security, health care, and information technology. To address these challenges, we employ intelligent and committed staff who take care of our customers’ success as if it is their own.

Responsibilities

• Schedule patient appointments and manage electronic waitlists
• Process consults, including intake, outreach, and coordination with providers
• Adjust appointment times, locations, or providers based on clinic needs
• Conduct daily reviews of consults, recall lists, and pending appointments
• Serve as the initial point of contact for patients, families, and staff
• Answer phones, respond to inquiries, and resolve concerns promptly
• Provide clear instructions and explain VA processes and procedures
• Handle complaints and work toward resolution within established timelines
• Perform receptionist duties and support clinic operations
• Maintain appointment schedules for one or more clinics/units
• Operate office equipment and manage documentation
• Deliver messages and coordinate communication across departments
• Accurately input and update patient information in VA systems (CPRS/EHRM)
• Verify and update patient demographics and insurance information
• Verify patient identity using required identifiers
• Follow HIPAA, privacy, and VA regulations
• Maintain confidentiality of patient records and sensitive information
• Work within an interdisciplinary healthcare team
• Coordinate with VA and non-VA providers and external partners
• Support clinic operations and workload management activities

Qualifications

• High School diploma or GED equivalent.
• Proficiency in written and spoken English.
• Minimum typing speed of 50 words per minute.
• Basic computer proficiency, including Microsoft Office applications.
• Basic knowledge of medical terminology.
• Minimum 6 months of customer service experience.
• Ability to work remotely and independently in a professional setting.
• Ability to obtain and maintain a favorable VA background investigation (NACI) and PIV credential.
• No physical or health restrictions that would interfere with job performance.
• Ability to complete all required VA onboarding, security, privacy, and mandatory training prior to and during assignment.
• U.S. citizenship required.

Physical Requirements

• Sit, stand, walk, lift, squat, bend, twist, and reach above shoulders during the work shift
• Lift up to 50 lbs from floor to waist
• Lift up to 20 lbs
• Carry up to 40 lbs a reasonable distance
• Push/pull with 30 lbs of force

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.