Medical Secretary: Care Coordination & Admin Support

Virtua Health; Town of Egg Harbor (WI); On-site; USD 26,000 - 38,000; Part time

Benefits offered by this job

Medical/prescription insurance

Flexible spending accounts

Paid time off and sick leave

Disability and life insurance

Job summary

Virtua Health is seeking a part-time medical secretary to provide essential secretarial support in a hospital, clinic, or laboratory setting. You will perform data entry, patient registration, scheduling, and billing tasks while maintaining HIPAA-compliant workflows.

This role requires basic medical terminology knowledge, strong communication and organizational skills, and at least one year of experience in a medical setting.

Qualifications

• Proficiency in using computers (data entry, word processing, report production).
• Working knowledge of medical terminology.
• Excellent communication skills (verbal-written-listening) to interact with patients and staff.
• Strong organizational skills and ability to prioritize duties.
• Familiarity with department policies or ability to learn quickly.
• One year experience in a medical setting preferred.

Responsibilities

• Greets patients and visitors; maintains patient flow and handles routine inquiries.
• Screens calls and correspondence for materials, records, appointments, ensuring HIPAA guidelines are followed.
• Sorts and distributes mail.
• Performs general registration and billing, verifies coding, insurance, co-pays, records and referrals.
• Acts as liaison with Patient Accounting/Physician billing services to clarify billing issues.
• Produces and maintains documentation and reports (productivity, medical records, surveys, audits, and financial reports).
• Schedules management appointments, prepares minutes, and may manage calendars for management personnel.
• Assists in orienting new staff and supports performance improvement initiatives.

Skills

Data entry

Word processing

Report production

Medical terminology

Communication skills

Organizational skills

Education

High School diploma or GED

Associate’s Degree in Medical Secretarial Science (preferred)

Tools

None

Job description

Virtua Health is seeking a part-time medical secretary to provide essential secretarial support in a hospital, clinic, or laboratory setting. You will perform data entry, patient registration, scheduling, and billing tasks while maintaining HIPAA-compliant workflows.

This role requires basic medical terminology knowledge, strong communication and organizational skills, and at least one year of experience in a medical setting.