Medical Records Supervisor - SCI Greene

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 42,000 - 52,000; Full time

Job summary

The Commonwealth of Pennsylvania's Department of Corrections seeks a Medical Records Supervisor at SCI Greene to lead inmate health records operations and staff. You will supervise data integrity, confidentiality, and compliance while enhancing health services workflow in a correctional setting.

Responsibilities include managing records, organizing and updating health files, generating statistical reports, and guiding quality assurance activities to improve processes.

Qualifications

• RHIT or RHIA certificate issued by AHIMA, or eligibility for certification.
• Completion of an AHIMA approved RHIT or RHIA program may be required.
• Ability to supervise records staff and ensure compliance with health information standards.

Responsibilities

• Oversee development, maintenance, and accuracy of inmate health records.
• Lead medical records staff and support health care operations.
• Organize, monitor, and update health records according to policies and standards.
• Review records for completeness and accuracy; coordinate corrections with health staff.
• Prepare statistical reports and support quality assurance activities.
• Safeguard confidentiality and ensure compliance with legal guidelines.

Education

RHIT Certification

RHIA Certification

Job description

Medical Records Supervisor

Step into a leadership role with the Department of Corrections (DOC) as a Medical Records Supervisor at the State Correctional Institution (SCI) at Greene. Your expertise will help shape the accuracy, quality, and effectiveness of medical records operations while supporting a team committed to excellence. Each day provides opportunities to solve challenges, improve processes, and contribute to the success of health care services within the institution. If you are passionate about leadership, accountability, and making a lasting impact, this is your chance to put those strengths to work.

Description of Work

As a Medical Records Supervisor, you will oversee the development, maintenance, and accuracy of inmate health records while leading medical records staff and supporting health care operations. This position combines supervisory responsibilities, records management, quality review activities, and compliance oversight. As a Medical Records Supervisor, you will perform the following duties:

• Manage work assignments, establish goals, provide training, and support staff to ensure timely and accurate completion of duties
• Organize, maintain, monitor, and update inmate health records in accordance with applicable policies and standards
• Review records for completeness and accuracy, coordinate corrections with health care staff, and document patterns of incomplete records
• File, issue, transfer, and safeguard medical records while following confidentiality requirements and legal guidelines
• Prepare statistical reports, maintain records for management reviews, and track health care data and utilization information
• Participate in quality assurance activities, evaluate recordkeeping methods, and recommend process improvements

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• You will not have the option to telework in this position.
• Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications:

Special Requirements:

• You must possess a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Examination Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or: your score may be lower than deserved. You may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

Benefits

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator. Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.

Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.

Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box. Eligibility rules apply.