Medical Records Supervisor - SCI Greene

Commonwealth of Pennsylvania; Waynesburg (Greene County); On-site; USD 42,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania, Department of Corrections, State Correctional Institution Greene is seeking a Medical Records Supervisor. You will oversee inmate health records, supervise staff, and ensure compliance with confidentiality and CJIS standards.

The role emphasizes leadership, accuracy, and process improvement within health services. The position requires RHIT or RHIA certification (or eligibility), completion of state training, and the ability to perform essential functions.

Qualifications

• Must possess RHIT or RHIA certification or eligibility per AHIMA (RHIT/RHIA education program).
• PA residency requirement is waived for this title; successful candidate must complete basic training in Elizabethtown, PA.
• Must be able to perform essential job functions.

Responsibilities

• Staff supervision: manage work assignments, set goals, provide training, and support staff to ensure timely, accurate duties.
• Records management: organize, maintain, and update inmate health records per policies and standards.
• Documentation review: review records for completeness and accuracy, coordinate corrections with health care staff.
• Confidential processing: file, issue, transfer, and safeguard medical records following confidentiality and legal guidelines.
• Reporting analysis: prepare statistical reports, maintain records for management reviews, track health care data and utilization.
• Quality improvement: participate in QA activities, evaluate recordkeeping methods, and suggest process improvements.

Skills

Leadership

Staff supervision

Education

RHIT/RHIA certification eligible

Job description

Step into a leadership role with the Department of Corrections (DOC) as a Medical Records Supervisor at the State Correctional Institution (SCI) at Greene. Your expertise will help shape the accuracy, quality, and effectiveness of medical records operations while supporting a team committed to excellence. Each day provides opportunities to solve challenges, improve processes, and contribute to the success of health care services within the institution. If you are passionate about leadership, accountability, and making a lasting impact, this is your chance to put those strengths to work.

As a Medical Records Supervisor, you will oversee the development, maintenance, and accuracy of inmate health records while leading medical records staff and supporting health care operations. This position combines supervisory responsibilities, records management, quality review activities, and compliance oversight. As a Medical Records Supervisor, you will perform the following duties:

• Staff Supervision: Manage work assignments, establish goals, provide training, and support staff to ensure timely and accurate completion of duties
• Records Management: Organize, maintain, monitor, and update inmate health records in accordance with applicable policies and standards
• Documentation Review: Review records for completeness and accuracy, coordinate corrections with health care staff, and document patterns of incomplete records
• Confidential Processing: File, issue, transfer, and safeguard medical records while following confidentiality requirements and legal guidelines
• Reporting Analysis: Prepare statistical reports, maintain records for management reviews, and track health care data and utilization information
• Quality Improvement: Participate in quality assurance activities, evaluate recordkeeping methods, and recommend process improvements

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Special Requirements:

• You must possess a valid Registered Health Information Technician (RHIT) certificate or a Registered Health Information Administrator (RHIA) certificate issued by the American Health Information Management Association (AHIMA), or eligibility for certification including completion of an AHIMA approved RHIT or RHIA Health Information Management education program.

Post Employment Requirement:

• Employees who meet the Necessary Special Requirement based on the eligibility option for the RHIT or RHIA certification must obtain one of these certifications within 12 months of employment.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• PA residency requirement is currently waived for this title.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.