Medical Records Supervisor (20780613)

Tri-City Mental Health Authority; Pomona (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

Tri-City Mental Health Authority is hiring a Medical Records Supervisor to lead the daily operations of the Medical Records department within the Quality, Compliance, and Health Information (QCH) unit in California.

The role ensures security, integrity, and accessibility of client health records, oversees staff, maintains health information systems, and coordinates release of information in compliance with state and federal laws.

Qualifications

• 2 years of supervisory or lead experience in a behavioral health or health information management setting working with medical records.

Responsibilities

• Serve as the primary custodian of client records and oversee the daily operations of the medical records program, including record creation, maintenance, storage, archiving, disclosure/release, retrieval, transport, disaster recovery, and destruction.
• Develop, maintain, and enforce policies, procedures and processes related to medical records.
• Develop and monitor workflows for efficiency and compliance.
• Ensure completeness, accuracy, and timeliness for all client records.
• Ensure proper recording, indexing, scanning accuracy, and data integrity.
• Coordinate with agency staff to resolve deficiencies related to the medical record legal statutes, contract requirements, policies, procedures, and best practices.
• Implement quality control processes for record review and auditing.
• Ensure accurate and timely response to subpoenas and requests for records.
• Transportation or delivery of records, where applicable.
• Maintain logs and documentation of disclosures as required.
• Ensure audit readiness and participate in internal/external audits.
• Support implementation, optimization, and maintenance of EHR systems.
• Ensure agency compliance with all Federal, State of California, County of Los Angeles (LACDMH), and agency statutes, regulations, guidelines, policies, procedures, and protocols related to medical records, protected health information, and personally identifiable information.
• Serve as the custodian of record.
• Performs related duties as required.

Skills

Supervisory experience

Record management

Policy development

Quality control

Communication

Education

Bachelor’s degree in Healthcare Administration

Tools

EHR systems

Job description

Tri-City Mental Health Authority is currently hiring to fill a vacancy for the position of Medical Records Supervisor for our Quality, Compliance, and Health Information (QCH) department.

The Medical Records Supervisor oversees the day-to-day operations of the Medical Records department, ensuring the security, integrity, accuracy, and accessibility of client health records and protected health information. This includes managing staff and maintaining medical record systems, which includes the proper organization, completeness, and storage of medical records, as well as overseeing the release of information processes.

Under general supervision and direction, the Medical Records Supervisor reports to the Clinical Program Manager and exercises direct supervision over administrative support staff.

EXAMPLES OF ESSENTIAL DUTIES

Essential duties include, but are not limited to, the following:

• Serve as the primary custodian of client records and oversee the daily operations of the medical records program, including record creation, maintenance, storage, archiving, disclosure/release, retrieval, transport, disaster recovery, and destruction.
• Develop, maintain, and enforce policies, procedures and processes related to medical records.
• Develop and monitor workflows for efficiency and compliance.
• Ensure completeness, accuracy, and timeliness for all client records.
• Ensure proper recording, indexing, scanning accuracy, and data integrity.
• Coordinate with agency staff to resolve deficiencies related to the medical record legal statutes, contract requirements, policies, procedures, and best practices.
• Implement quality control processes for record review and auditing.
• Ensure accurate and timely response to subpoenas and requests for records.
• Transportation or delivery of records, where applicable.
• Maintain logs and documentation of disclosures as required.
• Ensure audit readiness and participate in internal/external audits.
• Support implementation, optimization, and maintenance of EHR systems.
• Ensure agency compliance with all Federal, State of California, County of Los Angeles (LACDMH), and agency statutes, regulations, guidelines, policies, procedures, and protocols related to medical records, protected health information, and personally identifiable information.
• Serve as the custodian of record.
• Performs related duties as required.

Job PDF: Medical Records Supervisor Job Description Established 07152026.pdf

Additional Job PDF: TCMHA_Recruitment_DigitalFlipbook.pdf

Job Video Link URL: https://www.jointricity.com/

Ideal Candidate

Any combination of education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential duties of the position is qualifying. A typical example includes:

EDUCATION AND EXPERIENCE

Education:
Bachelor’s Degree from an accredited college or university with major coursework in healthcare administration, public health/administration, business administration, health information management, behavioral health, nursing, or related field.

Experience:
2 years of supervisory or lead experience in a behavioral health or health information management setting working with medical records.

Licenses and Certifications:
Ability to travel independently within the Tri-City and surrounding service areas to provide transportation and delivery of records. Possession of a valid California Driver’s License, a satisfactory driving record, and proof of a properly registered and insured vehicle.