Medical Records Specialist Part Time

Spire Orthopedic Partners; Proctor (MA); On-site; USD 38,000 - 46,000; Part time

Benefits offered by this job

Growth opportunities

Dynamic environment

Diverse network of practitioners

Tools and programs to enhance employee

Competitive compensation

Generous PTO

Health insurance

Dental

Vision

401(k)

Job summary

Spire Orthopedic Partners is seeking a diligent medical office assistant to support daily administrative tasks in a growing MSO. You will scan paperwork, manage superbills, and route patient notes securely, enabling clinicians to focus on patient care.

The role requires a high school diploma or equivalent, one year of medical office experience, and familiarity with HIPAA. You will work in a team-friendly environment offering growth opportunities, competitive benefits, and PTO.

Qualifications

• High school diploma or equivalent experience.
• One-year medical office experience.
• Familiarity with HIPAA, insurance regulations, policies and other regulatory policies.
• Knowledge of common safety hazards and precautions.
• Medical office procedures, policies, practices and medical terminology, telephone protocol and professional etiquette.
• Familiarity with electronic medical systems such as Athena/Centricity and Medi-Tech.
• Ability to interpret, adapt and apply guidelines and procedures.
• Develop and maintain effective relationships with patients, staff and the public with tact and professionalism.
• Must be a team player with a positive attitude, ability to work with diverse populations and demonstrate professionalism.
• Promotes teamwork through collaboration and represents the clinic professionally.
• Maintain confidentiality on all patient issues.
• Excellent verbal and written communication skills.

Responsibilities

• Daily scanning of all paperwork generated per protocols.
• Retrieving and sorting superbills and other paperwork left after clinic.
• Maintain fax log and ensure failed faxes are resent properly.
• Send patient notes to other offices via secure email, faxing, etc.
• Update and maintain referring physician hospital affiliation list in practice management system.
• Deal with problems that come up as the day progresses/troubleshooting.
• Back up for chart preparation and indexing clerk roles.
• Any duties or projects as assigned by any Supervisor or Manager.
• Requesting additional tasks during downtime.

Skills

HIPAA knowledge

Medical office experience

Communication skills

Team player

Professional etiquette

Education

High school diploma or equivalent

Tools

Athena/Centricity

Medi-Tech

Job description

Hours: 3 days per week. 8:00 am to 4:00 pm.Who we are:Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Headquartered in Stamford, Connecticut, the Spire network spans the Northeast with more than 165 physicians, 1,800 employees, 285 other clinical providers and 40 locations in New York, Connecticut, Rhode Island and Massachusetts.What you’ll do:Responsibilities/Duties:Daily scanning of all paperwork generated per protocols.Retrieving and sorting superbills and other paperwork left after clinic.Maintain fax log and ensure failed faxes are resent properly.Send patient notes to other offices via secure email, faxing, etc.Update and maintain referring physician hospital affiliation list in practice management system.Deal with problems that come up as the day progresses/troubleshooting.Back up for chart preparation and indexing clerk roles.Any duties or projects as assigned by any Supervisor or Manager.Requesting additional tasks during downtime.Who you are:Qualifications:High school diploma or equivalent experience.One-year medical office experience.Familiarity with HIPAA, insurance regulations, policies, procedures and other regulatory policies.Knowledge of common safety hazards and precautions to establish a safe working environment.Medical office procedures, policies, practices and medical terminology, telephone protocol and professional etiquette.Familiarity with electronic medical systems is a plus, including Athena/Centricity, and Medi-Tech.Ability to interpret, adapt and apply guidelines and procedures.Develop and maintain effective and professional working relationships with patients, medical staff, coworkers and the public by displaying sympathy, tact and understanding.Must be a team player with a positive attitude, adjust to various personalities, work with a diverse population, demonstrating patience and professionalism.Promotes teamwork through collaboration.Represents the clinic in a professional manner.Able to maintain strict confidentiality on all patient issues.Excellent verbal and written communication skills.What we offer:Excellent growth and advancement opportunitiesDynamic environmentAccess to a diverse network of practitionersBroad infrastructure of tools and programs to enhance the employee experienceCompetitive CompensationGenerous PTOBenefits package: health, dental, vision, 401(k), etc.We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc.