Medical Records Specialist - HIPAA & EHR

CFG Health; Bartow (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

CFG Health Systems, LLC is seeking a Medical Records Clerk in Bartow, FL to manage patient records, ensure HIPAA compliance, and support clinical and administrative staff. The role requires organizing physical and electronic charts, scanning documents, and handling requests for information with discretion.

The position is full-time with a day shift. Candidates should have a high school diploma and experience in medical records or a comparable setting, plus familiarity with EHR systems and

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year experience in a medical office or healthcare setting.
• Training in an accredited medical records program or experience with a medical records system preferred.

Responsibilities

• Prepare new patient charts by gathering documents and information from paper sources and/or electronic health records (EHR).
• Ensure medical records are accurately assembled and maintained in standard order.
• Scan paper records into the appropriate sections of the EHR and create digital images for storage.
• Obtain physician signatures on diagnostic studies prior to filing.
• Maintain both active and inactive patient files.
• Provide medical records to healthcare providers and administrative staff as requested.
• Prepare monthly statistics and reports regarding medical records activities.
• File paperwork and reports in patient charts accurately and in a timely manner.
• Ensure proper storage of files according to established procedures.
• Safeguard patient records and ensure compliance with HIPAA and other regulatory requirements.
• Process release of information requests in a timely and secure manner.
• Respond to internal and external requests for patient records, retrieving and transmitting them appropriately.
• Retrieve medical records from offsite storage facilities when necessary.
• Perform clerical tasks as needed, including answering phones, faxing, and assisting with patient check-in/check-out.
• Attend and participate in required training sessions.
• Adhere to safety and security policies and participate in disaster preparedness drills.
• Demonstrate the ability to respond effectively in stressful situations.
• Perform additional duties as assigned.

Skills

Attention to detail

Discretion

Communication

Education

High School Diploma or equivalent

Tools

EHR system

Job description

CFG Health Systems, LLC is seeking a Medical Records Clerk in Bartow, FL to manage patient records, ensure HIPAA compliance, and support clinical and administrative staff. The role requires organizing physical and electronic charts, scanning documents, and handling requests for information with discretion.

The position is full-time with a day shift. Candidates should have a high school diploma and experience in medical records or a comparable setting, plus familiarity with EHR systems and