Medical Records Specialist | EHR & HIPAA Expert

Cfg Health System; Bartow (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

CFG Health System, Bartow, FL, seeks a Medical Records Clerk to prepare and maintain patient charts, scan documents into the EHR, and ensure proper file storage. The role emphasizes accuracy, discretion, and adherence to HIPAA guidelines in a fast-paced healthcare setting.

The position requires a high school diploma and at least one year in a medical office or healthcare environment, with preferred training in medical records or EHR systems.

Qualifications

• High School Diploma or equivalent.
• 1 year of experience in a medical office or healthcare setting.
• Training in an accredited medical records program or experience with an established medical records system preferred.
• Working knowledge of business English, math, grammar, and spelling; ability to develop correspondence, reports, and operational directives.
• Demonstrated ability to exercise discretion and maintain patient confidentiality.
• Strong organizational, communication, and attention-to-detail skills.

Responsibilities

• Prepare new patient charts by gathering documents and information from paper sources and/or electronic health records (EHR).
• Ensure medical records are accurately assembled and maintained in standard order.
• Scan paper records into the appropriate sections of the EHR and create digital images for storage.
• Obtain physician signatures on diagnostic studies prior to filing.
• Maintain both active and inactive patient files.
• Provide medical records to healthcare providers and administrative staff as requested.
• Prepare monthly statistics and reports regarding medical records activities.
• File paperwork and reports in patient charts accurately and in a timely manner.
• Ensure proper storage of files according to established procedures.
• Safeguard patient records and ensure compliance with HIPAA and other regulatory requirements.
• Process release of information requests in a timely and secure manner.
• Respond to internal and external requests for patient records, retrieving and transmitting them appropriately.
• Retrieve medical records from offsite storage facilities when necessary.
• Perform clerical tasks as needed, including answering phones, faxing, and assisting with patient check-in/check-out.
• Attend and participate in required training sessions.
• Adhere to safety and security policies and participate in disaster preparedness drills.
• Demonstrate the ability to respond effectively in stressful situations.
• Perform additional duties as assigned.

Skills

Communication

Attention to detail

Discretion

Organizational skills

Medical office experience

Confidentiality

Education

High School diploma

Job description

CFG Health System, Bartow, FL, seeks a Medical Records Clerk to prepare and maintain patient charts, scan documents into the EHR, and ensure proper file storage. The role emphasizes accuracy, discretion, and adherence to HIPAA guidelines in a fast-paced healthcare setting.

The position requires a high school diploma and at least one year in a medical office or healthcare environment, with preferred training in medical records or EHR systems.