Medical Records Specialist — EHR & HIPAA Compliance

Henry Ford Health; Grand Blanc (MI); On-site; USD 36,000 - 50,000; Full time

Job summary

Henry Ford Health is seeking a Medical Record Representative to ensure health records meet state and federal requirements, reconcile accuracy, and manage corrections to maintain data integrity. Your work supports senior leadership and intradepartmental teams, contributing to compliant patient care across the organization.

You'll retrieve, organize, scan, and index documentation into the electronic health record (EHR), perform QA reviews, and collaborate with physicians and staff to resolve

Qualifications

• Two to three (2-3) years of experience working in a Health Information Management/Medical Record office with electronic medical records.
• Proficiency in MS Word and Excel.
• Ability to work independently and in a team setting with minimal supervision.

Responsibilities

• Retrieve, organize, prepare, scan, and index medical record documentation into the electronic health record (EHR)
• Perform quality assurance reviews to ensure accuracy, completeness, and compliance with indexing standards
• Correct documentation errors, including misfiled records, duplicate documents, and paper-to-image discrepancies
• Process birth and death records in compliance with state and federal regulations
• Communicate with physicians, clinical staff, and external agencies to resolve documentation issues.
• Support audits, regulatory reviews, and release of information requests
• Maintain confidentiality and compliance with HIPAA and organizational policies
• Meet productivity, quality, and turnaround standards
• Serve as a resource to peers and assist with training or workflow improvements
• Perform other duties as assigned

Skills

MS Word

Excel

Independent work

Team collaboration

Education

Associate degree in HIT

Job description

Henry Ford Health is seeking a Medical Record Representative to ensure health records meet state and federal requirements, reconcile accuracy, and manage corrections to maintain data integrity. Your work supports senior leadership and intradepartmental teams, contributing to compliant patient care across the organization.

You'll retrieve, organize, scan, and index documentation into the electronic health record (EHR), perform QA reviews, and collaborate with physicians and staff to resolve