Medical Records Specialist

Cfg Health System Llc; Town of Colonie (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

CFG Health Systems, LLC seeks a meticulous Medical Records Clerk to manage patient records, ensuring accuracy, completeness, and HIPAA compliance. The role covers organizing, indexing, scanning, and securely releasing information as needed.

The position involves working with EHR systems, coordinating with clinical staff, and supporting daily record-keeping and reporting tasks to maintain data integrity and timely access for providers.

Qualifications

• High School Diploma or equivalent.
• Minimum of one (1) year of experience in a medical office or healthcare setting.
• Training in an accredited medical records program or experience with an established medical records system preferred.
• Ability to maintain patient confidentiality and HIPAA compliance.
• Excellent written and verbal communication, and strong organizational skills.

Responsibilities

• Prepare new patient charts by gathering documents and information from paper sources and/or electronic health records (EHR).
• Scan paper records into the appropriate sections of the EHR and create digital images for storage.
• Obtain physician signatures on diagnostic studies prior to filing.
• Maintain both active and inactive patient files.
• Provide medical records to healthcare providers and administrative staff as requested.
• Prepare monthly statistics and reports regarding medical records activities.
• File paperwork and reports in patient charts accurately and in a timely manner.
• Ensure proper storage of files according to established procedures.
• Process release of information requests in a timely and secure manner.
• Respond to internal and external requests for patient records, retrieving and transmitting them appropriately.
• Retrieve medical records from offsite storage facilities when necessary.
• Perform clerical tasks as needed, including answering phones, faxing, and assisting with patient check-in/check-out.
• Attend and participate in required training sessions.
• Adhere to safety and security policies and participate in disaster preparedness drills.
• Demonstrate the ability to respond effectively in stressful situations.
• Perform additional duties as assigned.

Skills

Attention to detail

Communication

Organizational skills

Education

High School Diploma

Job description

CFG Health Systems, LLC seeks a meticulous Medical Records Clerk to manage patient records, ensuring accuracy, completeness, and HIPAA compliance. The role covers organizing, indexing, scanning, and securely releasing information as needed.

The position involves working with EHR systems, coordinating with clinical staff, and supporting daily record-keeping and reporting tasks to maintain data integrity and timely access for providers.