Medical Records Imaging Specialist

UT Health San Antonio; San Antonio (TX); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

FSAs

Retirement plan

Paid time off

Employee discounts

Job summary

UT Health San Antonio is hiring a Medical Records Imaging Clerk in San Antonio, TX. You will prepare, scan and index paper medical records, ensuring accurate filing to the patient’s electronic health record and correct patient matching.

You will verify image quality, attach results to physician orders in EpiCare, and help maintain data integrity for billing and quality reporting. This role requires attention to detail and teamwork in a fast-paced environment.

Qualifications

• Knowledge of medical terminology, clinical documents and electronic records applications.
• Self-motivated and directed; takes ownership for deliverables and deadlines.
• Strong attention to detail and accuracy.
• Ability to work with a team to meet productivity standards.
• Ability to recognize clinical results and attach to the correct patient, encounter, or physician order.

Responsibilities

• Prepares, scans, and indexes paper documents for accurately filing to the patient's electronic health record.
• Ensures all received clinical documents are accurately imaged and validated to patient's identification.
• Identifies all documents readied for scanning process prior to performing the imaging process.
• Ensures the appropriate patient and related documents are attached and matched prior to scan.
• Prepares paper medical records and single clinical documents for document imaging to include patient look up for medical record number, removing staples and clips, repairing torn documents, and tracking all received documents/records for scanning in an assigned format.
• Indexes scanned documents by entering brief and concise description and ensures appropriate document type selection as designated by department rules.
• Ensures all imaged clinical documents are bundled and boxed with clinic identification and imaged date(s) in preparation for destruction.
• Validates that patient labels match the name on the clinical document to ensure accurate patient records in EpiCare and the Health Information Exchange (HIE). Performs corrections as needed to ensure data integrity.
• Ensures all clinical documents are accurately imaged and assigned to the correct clinical department PID for billing.
• Responsible for attaching lab, diagnostic imaging, and procedural results to the corresponding physician order in EpiCare and alerting the physician of results.
• Creates Health Maintenance orders in EpiCare essential for quality metrics and reporting.

Skills

Medical terminology

Electronic records

Attention to detail

Teamwork

Data integrity

Clinical documents

Education

HS Diploma or GED

Job description

UT Health San Antonio is hiring a Medical Records Imaging Clerk in San Antonio, TX. You will prepare, scan and index paper medical records, ensuring accurate filing to the patient’s electronic health record and correct patient matching.

You will verify image quality, attach results to physician orders in EpiCare, and help maintain data integrity for billing and quality reporting. This role requires attention to detail and teamwork in a fast-paced environment.