Document Imaging Technician

uthscsa.edu; San Antonio (TX); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Holidays

Job summary

UT Health San Antonio is hiring for a Medical Records Imaging Clerk to support screening, preparing, scanning, and indexing patient documents into the electronic health record. The role emphasizes accuracy, patient identification, and proper document_attachment to orders in the EHR system.

The candidate should have a HS diploma or GED and at least one year of medical records or document imaging experience, with strong attention to detail and the ability to work in a team environment.

Qualifications

• Knowledge of medical terminology and clinical documents.
• Ability to work with accuracy and meet deadlines.
• teamwork to reach productivity standards.

Responsibilities

• Prepares, scans, and indexes paper documents for filing to the EHR.
• Ensures documents are imaged, validated, and attached to patient IDs.
• Identifies documents prior to imaging and matches to correct records.
• Maintains lab, imaging, and report attachments to physician orders in EpiCare.
• Creates Health Maintenance orders for quality metrics and reporting.

Skills

Medical terminology

Attention to detail

Team player

Education

HS Diploma or GED

Job description

Under direct supervision, responsible for assisting with the screening and evaluation of clinical documents submitted for additon into the patient medical record. Facilitates and completes the preparation, scanning and indexing of all patient medical record documents.

Responsibilities

• Prepares, scans, and indexes paper documents for accurately filing to the patient's electronic health record.
• Ensures all received clinical documents are accurately imaged and validated to patient's identification.
• Identifies all documents readied for scanning process prior to performing the imaging process.
• Ensures the appropriate patient and related documents are attached and matched prior to scan.
• Prepares paper medical records and single clinical documents for document imaging to include patient look up for medical record number, removing staples and clips, repairing torn documents, and tracking all received documents/records for scanning in an assigned format.
• Indexes scanned documents by entering brief and concise description and ensures appropriate document type selection as designated by department rules.
• Ensures all imaged clinical documents are bundled and boxed with clinic identification and imaged date(s) in preparation for destruction.
• Validates that patient labels match the name on the clinical document to ensure accurate patient records in EpiCare and the Health Information Exchange (HIE). Performs corrections as needed to ensure data integrity.
• Ensures all clinical documents are accurately imaged and assigned to the correct clinical department PID for billing.
• Responsible for attaching lab, diagnostic imaging, and procedural results to the corresponding physician order in EpiCare and alerting the physician of results.
• Creates Health Maintenance orders in EpiCare essential for quality metrics and reporting.

Qualifications

• Knowledge of medical terminology, clinical documents and electronic records applications.
• Self-motivated and directed; takes ownership for deliverables and deadlines.
• Strong attention to detail and accuracy.
• Ability to work with a team to meet productivity standards.
• Ability to recognize clinical results and attach to the correct patient, encounter, or physician order.

EDUCATION:

HS Diploma or GED

Required Skills

• One (1) year related experience with at least one year medical records or document imaging experience is required.

This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

About Us

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence - advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America's Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical

- UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental

- Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision

- Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability

- Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs

- Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement

- Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off

- A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

Discounts

- Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

Job Info

• Job Identification 8402
• Job Category Clinical Programs & Services
• Posting Date 11/04/2026, 03:38 PM
• Locations 0305 8300 Floyd Curl Dr., San Antonio, TX, 78229, US (On-site)
• Apply Before 12/04/2026, 03:38 PM
• Job Schedule Full time
• Job Shift 8am-5pm Mon-Fri
• Organization M3142 - UTHP ADM Medical Records MARC, M3100 - UTHP UT Health Physicians, M1000 - Dean Medical School, UT Health Science Center, UT Health Science Center
• Department M3142 - UTHP ADM Medical Records MARC