Medical Records & Compliance Specialist (HIM)

Chapters Health System; Richmond (VA); On-site; USD 51,033,000 - 75,933,000; Full time

Job summary

Chapters Health System seeks an HIM Specialist to manage patient medical records, including tracking, assembling, and scanning within set timeframes. The role emphasizes accuracy, HIPAA compliance, and collaboration with clinical staff.

Responsibilities include auditing admissions, ensuring signed orders, and finalizing records for discharge within 30 days, while supervising volunteers and supporting team meetings as needed.

Qualifications

• At least 2 years of general office experience in a healthcare facility.
• Medical record experience is preferred.
• Strong communication skills in English, both oral and written.

Responsibilities

• Prepare and maintain patient medical records; track, assemble, and scan documents within established timeframes.
• Audit admission documents for timeliness and completeness; ensure signatures and orders are properly recorded.
• Finalize medical records for discharged or deceased patients within 30 days; maintain record integrity.
• Supervise volunteers in the HIM office and assist with data requests following HIPAA rules.

Skills

Office experience

Medical records

Oral and written communication

Attention to detail

Patient data handling

Education

High school diploma

Tools

EMR systems

Excel

Job description

Chapters Health System seeks an HIM Specialist to manage patient medical records, including tracking, assembling, and scanning within set timeframes. The role emphasizes accuracy, HIPAA compliance, and collaboration with clinical staff.

Responsibilities include auditing admissions, ensuring signed orders, and finalizing records for discharge within 30 days, while supervising volunteers and supporting team meetings as needed.