Medical Records & Compliance Specialist

AltaPointe Health Systems; Mobile (AL); On-site; USD 37,000 - 46,000; Full time

Job summary

AltaPointe Health Systems is seeking a Health Information Clerk to process requests for health records after discharge, review medical records for accuracy, and assemble records for imaging. You will work to maintain confidentiality, manage chart tracking, and support clinicians in locating charts across departments.

The role emphasizes attention to detail, adherence to CMS/DMH/Joint Commission standards, and efficient filing and release of information. Strong organizational skills are essential.

Qualifications

• High school graduate or the equivalent.
• Two to three years’ experience in a medical records department or health care office setting.
• Knowledge of medical and psychiatric terminology.
• Ability to communicate verbally, withstand continual deadlines, concentrate and maintain accuracy under interruption.
• Detail oriented and highly organized.
• Knowledge of CMS, DMH and The Joint Commission requirements.
• Basic clerical skills including Microsoft Office.
• Use of standard office equipment and general EHR/medical records procedures and standards.

Responsibilities

• Receives and processes all requests for health records from file area after consumers’ discharges.
• Reviews and analyzes medical records for accuracy, completion, and timeliness of documentation.
• Assembles record in chronological order during review, and prepares record for imaging.
• Checks and documents chart deficiencies for staff (Inpatient) and completes Administrative Reviews (Outpatient).
• Correctly categorizes deficiencies based on color coding system in use.
• Obtains missing information and corrects deficiencies within standard compliance timeframes.
• Protects and maintains confidentiality of all records and patient information.
• Maintains the chart tracking system to locate each record.
• Assists clinicians with pulling and locating charts.
• Sorts incoming charts and routes to proper location and clinician.
• Ensures charts are filed back promptly by end of each workday.
• Completes and processes authorizations to release information as requested.
• Answers the telephone professionally per 5 Star Customer Service standards.
• Orders, maintains, and distributes AltaPointe approved forms.
• Assists in purging records for destruction on a regular basis.
• Adheres to program procedures and protocols as outlined by the Assistant Coordinator of Health Information.

Education

High school diploma or equivalent

Job description

AltaPointe Health Systems is seeking a Health Information Clerk to process requests for health records after discharge, review medical records for accuracy, and assemble records for imaging. You will work to maintain confidentiality, manage chart tracking, and support clinicians in locating charts across departments.

The role emphasizes attention to detail, adherence to CMS/DMH/Joint Commission standards, and efficient filing and release of information. Strong organizational skills are essential.