Medical Records Clerk

Amaro Law Firm; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision coverage

401(k) with employer matching

Generous paid time off

Paid parental leave

Professional development assistance

Life insurance

Job summary

Amaro Law Firm seeks a Medical Records Clerk in Houston, TX to join our dynamic legal team. This full-time role supports pre-litigation processes, manages medical records, and collaborates with paralegals and attorneys to maintain accurate case files.

You will handle record requests, organize documents, and ensure timely collection of records, liens, and related materials while upholding our client-service standards.

Qualifications

• High school diploma required; some college experience preferred.
• 2+ years of experience managing medical records in a pre-litigation department.
• Prior law firm experience preferred.
• Proficient in Microsoft Office.
• Familiarity with ChartSwap, Needles, or similar legal/medical records software.
• Excellent verbal and written communication skills.
• Experience in a fast-paced professional environment.
• Highly organized with strong attention to detail.
• Adept at planning, prioritizing, and multitasking to meet deadlines; demonstrated initiative in managing tasks and projects.

Responsibilities

• Review medical and billing record affidavits for completion and deficiencies.
• Compile lists of medical and billing records, providers, and missing records.
• Pursue collection of all submitted medical and billing records for each client.
• Notate file management system with comments on pending items and action items for workflow accuracy.
• Collaborate with Pre-Litigation Paralegals and medical records providers to obtain necessary documents.
• Manage medical liens and related documentation.
• Utilize ChartSwap, Needles, and other platforms for records.
• Maintain organized files and ensure timely updates.

Skills

High school diploma

2+ years medical records management

Proficient in Microsoft Office

Familiarity with ChartSwap/Needles

Excellent verbal and written skills

Fast-paced environment experience

Highly organized with attention to det

Task planning and multitasking

Initiative and ownership

Education

High school diploma

Tools

ChartSwap

Needles

Job description

About Us

Join the mission to bring closure, justice, and peace to thousands of families. Our firm’s bedrock is built on our client service standards to provide assurance, compassion, and empathy throughout the client experience. Our firm is one of the fastest growing injury and wrongful death law firms in the country, known for its results, client experience, structure, and high-performance culture.

Amaro Law Firm is fast paced, committed to our core values, and an ideal environment for passionate professionals looking to make a difference in our community and in their clients’ lives. The right candidate will gain access to a generous compensation package tied to what he or she can achieve based on their work ethic and production.

We have 20+ years of experience in personal injury, wrongful death, insurance claims, and commercial litigation, with a renowned reputation in truck wrecks, catastrophic injury cases, and wrongful death litigation and trial work. Our firm provides comprehensive training, supports continuing legal education, and maintains a supportive culture for growth. We are looking for someone who takes ownership, is a lion for clients, and feels a calling to build a reputation and a lasting career in the industry.

Key Core Values

• Be Used and Useful to Others
• Ethos before Egos
• Excellence is Our Presence
• Control the Controllables
• Comfort in Discomfort

Our Culture

At our core, we operate with a results-driven mindset. Every role — from intake to case management to attorneys — understands how their work directly impacts case value, client experience, and firm growth. Team members are empowered to make decisions, solve problems, and continuously improve processes rather than simply move files from one stage to another. Unlike many law firms, Amaro is run like a corporation with high service standards and a high-performance culture, using EOS, KPIs, OKRs, SOPs, and other standard corporate strategies and tactics to maximize our efforts for our clients while maintaining organization, standards, and efficiencies.

The Role

We are seeking a Medical Records Clerk to join our dynamic legal team. This full-time position, based in Houston, TX, offers significant opportunities for long-term career development within our growing practice.

Required Experience

• High school diploma required; some college experience preferred
• 2+ years of experience managing medical records in a pre-litigation department
• Prior law firm experience preferred
• Proficient in Microsoft Office
• Familiarity with ChartSwap, Needles, or similar legal/medical records software
• Excellent verbal and written communication skills
• Experience in a fast-paced professional environment
• Highly organized with strong attention to detail
• Adept at planning, prioritizing, and multitasking to meet deadlinesDemonstrated initiative in managing tasks and projects

Key Responsibilities

• Reviewing medical and billing record affidavits for completion and identifying deficiencies
• Compiling lists of medical and billing records, providers, and missing records
• Pursuing collection of all submitted medical and billing records for each client
• Notating file management system with comments on pending items and action items for workflow accuracy
• Collaborating with Pre-Litigation Paralegals and medical records providers, using independent discretion to obtain necessary documents
• Managing medical liens
• Utilizing software such as ChartSwap, Needles, and other legal/medical records platforms

Key Characteristics

• Punctual and reliable
• Highly self-motivated
• Collaborative and team-focused
• Receptive to constructive feedback
• Professional demeanor
• Results-driven with a commitment to excellence

Compensation & Benefits

• Competitive salary
• Comprehensive medical, dental, and vision coverage (no cost to employees)
• 401(k) with employer matching
• Generous paid time off
• Paid parental leave
• Professional development assistance
• Life insurance

Equal Opportunity Employer

Amaro Law Firm is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

We are committed to fostering a diverse and inclusive workplace where all employees can thrive.