Medical Records & Care Coordination Specialist

Monarch Healthcare Management; Columbia Heights (MN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

UKG Wallet

Free Medical Insurance

Loan reimbursement

Scholarship Opportunities

Paid Time Off

401(k) with match

Referral bonuses

Career path

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant (HIA) to monitor and complete medical records for every resident, ensuring accuracy and accessibility. The role includes nursing station administrative tasks to support higher quality care delivery.

Under the direction of the Health Information Manager, you will manage admissions, maintain records, track physician orders, schedule labs and appointments, and coordinate referrals and transfers to uphold regulatory standards

Qualifications

• High School diploma or equivalent.
• Knowledge of medical terminology.
• Long-term care or healthcare experience.
• Previous experience as a health office secretary; training in medical records; experience with coding.
• Knowledge of regulations, documentation requirements and legal issues.
• Previous experience transcribing physician orders; knowledge of medications and medical terminology.

Responsibilities

• Coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and accurately enter admission data into the system.
• Maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.
• Monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.
• Track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and enter vitals and intake/output data as required.
• Prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.
• Prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Skills

Medical terminology

Healthcare experience

Medical records transcription

Education

High School diploma or equivalent

Job description

Monarch Healthcare Management is seeking a Health Information Assistant (HIA) to monitor and complete medical records for every resident, ensuring accuracy and accessibility. The role includes nursing station administrative tasks to support higher quality care delivery.

Under the direction of the Health Information Manager, you will manage admissions, maintain records, track physician orders, schedule labs and appointments, and coordinate referrals and transfers to uphold regulatory standards