Medical Records Admin Specialist II

Jefferson County Wi; Ewing Township (NJ); Hybrid; USD 29,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Health insurance opt Out Plan

Dental & Vision insurance

Life insurance

Wisconsin Retirement System

Health Savings Account

Deferred Compensation Program

Job summary

Jefferson County Human Services seeks an Administrative Assistant II to support medical records management, authorizations, and customer service within the department. This role involves handling sensitive records, invoicing, and ensuring regulatory compliance.

The position requires a high school diploma or equivalent with 1–2 years of related experience; an associate degree is acceptable. A strong attention to detail and organizational skills are essential.

Qualifications

• High school diploma or equivalent with 1-2 years’ experience and/or training.
• Experience with redaction of medical records; experience with releasing medical records.
• Three years related experience and/or training preferred.

Responsibilities

• Updates, maintains, files, and scans medical records.
• Verifies authorizations in accordance with agency policy and state and federal laws.
• Releases medical records in accordance with department policy and Federal and State regulations, ensuring validity, redaction accuracy, and applicable fees.
• Creates invoices for medical record release requests.
• Maintains the closed files and follows state statutes regarding destruction after retention period.
• Performs general clerical and customer service duties such as answering phones, greeting the public, answering general questions and processing mail.
• Prepares files for APNP appointments.
• Collects and maintains telehealth and medication consents and other required agency documents.

Education

High school diploma or equivalent

Associate degree

Job description

Jefferson County Human Services seeks an Administrative Assistant II to support medical records management, authorizations, and customer service within the department. This role involves handling sensitive records, invoicing, and ensuring regulatory compliance.

The position requires a high school diploma or equivalent with 1–2 years of related experience; an associate degree is acceptable. A strong attention to detail and organizational skills are essential.