Medical Records Admin Assistant - HIPAA-Savvy Support

TeemaGroup; Oshkosh (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

TeemaGroup is seeking a Medical Program Assistant Associate to provide essential administrative support in a fast-paced healthcare setting. You will manage patient and legal requests for medical record reviews, ensuring timely processing and confidentiality.

The role includes retrieving, reviewing, redacting, and preparing records, scanning about 400 documents weekly into the EMR, and supporting roughly 12 clinicians with scheduling and correspondence while maintaining accurate electronic filing.

Qualifications

• Experience in medical offices or healthcare administration preferred.
• Proficient with EMR/EHR systems and HIPAA privacy requirements.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced healthcare environment.

Responsibilities

• Process and manage patient and legal requests for medical record reviews.
• Retrieve, review, redact, and prepare records per privacy policies.
• Coordinate medical record reviews and document releases.
• Scan and upload approximately 400 medical records weekly into the EMR system.
• Provide administrative support to clinicians with scheduling, documentation, and correspondence.
• Maintain accurate electronic records and filing.
• Communicate professionally with patients, attorneys, healthcare providers, and internal departments.
• Prioritize and manage a high-volume workload to meet deadlines.

Skills

EMR/EHR systems

HIPAA knowledge

Microsoft Office

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Healthcare admin education

Tools

EMR software

Job description

TeemaGroup is seeking a Medical Program Assistant Associate to provide essential administrative support in a fast-paced healthcare setting. You will manage patient and legal requests for medical record reviews, ensuring timely processing and confidentiality.

The role includes retrieving, reviewing, redacting, and preparing records, scanning about 400 documents weekly into the EMR, and supporting roughly 12 clinicians with scheduling and correspondence while maintaining accurate electronic filing.