EMR & Medical Records Admin Coordinator

TEEMA; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

TEEMA in Madison, WI is seeking a Medical Program Assistant Associate (MPAA) to provide essential administrative support in a fast-paced healthcare environment. The role involves handling patient and legal requests for medical record reviews and coordinating releases while ensuring privacy compliance.

You will manage scanning and uploading hundreds of records weekly into the EMR and assist about a dozen clinicians with scheduling, documentation, and day-to-day operations.

Qualifications

• High school diploma or equivalent; healthcare admin coursework preferred.
• Experience in a medical office or health information management.
• Experience with EMR/EHR systems and HIPAA confidentiality.

Responsibilities

• Process and manage patient and legal requests for medical record reviews.
• Retrieve, review, redact, and prepare records per privacy rules.
• Coordinate and facilitate medical record reviews and document releases.
• Scan and upload ~400 records per week into the EMR.
• Provide admin support to ~12 clinicians: scheduling, documentation, and correspondence.
• Maintain electronic records and filing accuracy.
• Prioritize high-volume workload and meet deadlines.
• Communicate professionally with patients, attorneys, providers, and staff.
• Perform general admin duties to support clinic operations.

Skills

HIPAA compliance

EMR/EHR experience

MS Office

Time management

Communication skills

Education

High school diploma

Healthcare administration coursework

Tools

EMR/EHR software systems

Microsoft Word

Microsoft Excel

Job description

TEEMA in Madison, WI is seeking a Medical Program Assistant Associate (MPAA) to provide essential administrative support in a fast-paced healthcare environment. The role involves handling patient and legal requests for medical record reviews and coordinating releases while ensuring privacy compliance.

You will manage scanning and uploading hundreds of records weekly into the EMR and assist about a dozen clinicians with scheduling, documentation, and day-to-day operations.