Healthcare Scheduling & Medical Records Associate

TEEMA; Waupun (WI); On-site; USD 34,000 - 52,000; Full time

Job summary

TEEMA seeks a Medical Program Assistant – Associate to support scheduling, medical records, and administrative tasks in a health service setting. You will coordinate patient appointments and maintain records, ensuring confidentiality and efficiency in a fast-paced clinic.

The role requires strong organizational and communication skills, attention to detail, and ability to work with scheduling systems and databases to support supervisory and clinical staff.

Qualifications

• 1 year of patient scheduling experience in a clinical or healthcare setting or 1 year as CNA/MA.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain medical records and administrative documentation accurately.
• Comfort with computer databases and scheduling systems.

Responsibilities

• Coordinate and manage patient scheduling within the Health Service Unit.
• Maintain accurate and organized medical records and patient files.
• Prepare, process, and distribute incoming and outgoing correspondence.
• Assist with requests for the release of medical information in accordance with policies.
• Review patient files for completeness and accuracy.
• Enter, update, and maintain information within computer databases and tracking systems.
• Provide administrative and program support to supervisory, clinical, professional, and administrative staff.
• Maintain confidentiality of patient and protected health information.
• Prioritize multiple assignments and deadlines in a fast-paced clinical environment.
• Perform additional duties as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Adaptability

Tools

Scheduling systems

Medical records software

Job description

TEEMA seeks a Medical Program Assistant – Associate to support scheduling, medical records, and administrative tasks in a health service setting. You will coordinate patient appointments and maintain records, ensuring confidentiality and efficiency in a fast-paced clinic.

The role requires strong organizational and communication skills, attention to detail, and ability to work with scheduling systems and databases to support supervisory and clinical staff.