Medical Receptionist

BEHAVIORAL HEALTH SERVICES INC; California (MO); On-site; USD 38,000 - 48,000; Full time

Job summary

BEHAVIORAL HEALTH SERVICES INC. seeks a dependable receptionist to be the first point of contact in a California facility. You will greet clients, manage calls, schedule appointments, and perform clerical tasks in a confidential healthcare environment.

Responsibilities include maintaining a welcoming reception, handling mail and deliveries, data entry, and supporting staff with administrative needs. Bilingual English/Spanish is strongly preferred to assist diverse clients.

Qualifications

• High school diploma or equivalent required.
• Minimum one year front office, receptionist, or administrative experience preferred.
• Strong communication, organizational, and recordkeeping skills required.
• Proficiency with Microsoft Office Suite and timekeeping/learning management systems preferred.
• Bilingual English/Spanish strongly preferred.

Responsibilities

• Greet visitors and clients in a professional manner and direct to appropriate staff.
• Answer, screen, and route calls; schedule programmatic appointments as needed.
• Manage mail, faxes, and packages; maintain organized reception and waiting areas.
• Perform data entry, document preparation, and general clerical tasks.
• Support staff with administrative needs; track office supplies and inventories.
• Maintain confidentiality and health/safety procedures; adhere to regulatory requirements.

Skills

Communication skills

Organizational skills

Recordkeeping

Customer service

Multitasking

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Electronic timekeeping system

Learning management system

Job description

Statement of PurposeThe Receptionist serves as the first point of contact for clients, visitors, and staff, ensuring a welcoming, professional, and secure environment. This role provides front office coverage, manages incoming/outgoing communications, and performs administrative support functions in alignment with program needs, organizational policies, and confidentiality standards.Major Tasks, Duties and ResponsibilitiesGreet visitors and clients in a professional and courteous manner; determine needs and direct appropriatelyEnsure only authorized individuals access the facility in accordance with safety protocolsMaintain a clean, organized, and welcoming reception and waiting areaManage lobby postings, brochures, and informational materialsAnswer, screen, and route incoming calls accurately and efficiently with a positive customer-service attitude; May schedule programmatic appointments as needed including managing program calendarsMay support program census including insurance eligibility, intake scheduling, documentation upload, etc.Take clear, complete messages and ensure timely deliveryMake overhead pages or notifications when requiredCommunicate effectively with internal and external stakeholdersIf assigned to treatment program, may perform toxicology testing, assist in charting relevant informationReceive, sort, and distribute incoming mail, faxes, and packages and manage outgoing mail/deliveryMaintain appropriate handling and tracking of documentsPerform data entry, document preparation, and general clerical tasksSupport staff and departments with administrative needs as assignedMay order, track, and maintain inventory of office supplies and formsMaintain professional boundaries and standards. Treat clients with respect, care and concern. Comply with confidentiality requirements at all times. Maintain health and safety standards of facility.Adhere to BHS health, safety, and operational proceduresMaintain working knowledge of applicable regulations and policiesCollaborate effectively with team members and other departmentsParticipate in meetings, trainings, and committees as assignedOther duties as assignedReceptionist Competencies and Performance ExpectationsAll Receptionists are expected to hold the below competencies:Ability to complete the above major tasks, duties and responsibilitiesAbility to demonstrate professional judgment and decision-making, including ability to recognize and seek out supervision and/or consultation when requiredAbility to utilize office systems and equipment including computers, phones, timekeeping platforms, fax, copy, etc.Ability to identify and respond appropriately to a crisis within scope of practice including but not limited to overdose, behavioral challenges, contraband protocol, emergency codes, etc.Ability to recognize personal biases within diverse populations. Maintain cultural sensitivity at all times.Ability to demonstrate appropriate customer service and interpersonal skills, communication (verbal and written), organization and attention to detail, multitasking and time management, adaptability and learning agility.Ability to adhere to professional standardsMinimum QualificationsThe following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act.Minimum of high school diploma or equivalency. High School Diploma or educational/experience equivalent required. Minimum one (1) year of front office, receptionist, or administrative experience preferred.Strong communication, organizational, and recordkeeping skills required.Ability to operate required computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire or demonstrated competency developed within 90 days of employment.Experience in healthcare, behavioral health, or social services settings, knowledge of medical or behavioral health terminology, Bilingual (English/Spanish) strongly preferred.Must have valid California driver’s license and liability insurance if driving a personal or company vehicle on BHS business.Vision, hearing, manual dexterity, and eye-hand coordination must be adequate for the performance of job duties. Able to sit at a desk, use a keyboard, write and physically perform other job duties. Able to move about the facility to observe clients and staff. Complete annual TB, maintain in good standing.