Medical Program Scheduling & Admin Specialist

State of Wisconsin; Madison (WI); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

3.5 weeks of vacation

9 paid holidays

Excellent health benefits

Pension plan with employer match

Public Service Loan Forgiveness

Job summary

State of Wisconsin at Central Wisconsin Center in Madison is seeking a full-time Medical Program Administrative Assistant to provide client support services, arrange medical transportation, and manage appointments with local clinics. The role ensures proper coordination of admissions and discharges for residents and supervises staff escorts to appointments.

The position requires attention to confidential information handling, familiarity with scheduling in a medical setting, and compliance with

Qualifications

• Experience using Microsoft Office programs for data entry, scheduling, email, and document creation.
• Experience coordinating and scheduling appointments, services, or transportation in a professional environment.
• Experience providing customer service and explaining policies or procedures.

Responsibilities

• Arrange medical transportation and schedule outpatient clinic appointments for residents.
• Manage general hospital admissions and discharges for CWC residents.
• Coordinate sharing of confidential resident information between CWC and clinics.
• Assign CWC staff to escort residents to their appointments.

Skills

MS Office

Customer service

Scheduling appointments

Tools

Electronic Health Record (EHR) system

Job description

State of Wisconsin at Central Wisconsin Center in Madison is seeking a full-time Medical Program Administrative Assistant to provide client support services, arrange medical transportation, and manage appointments with local clinics. The role ensures proper coordination of admissions and discharges for residents and supervises staff escorts to appointments.

The position requires attention to confidential information handling, familiarity with scheduling in a medical setting, and compliance with