Part-Time Administrative Specialist for Healthcare & Programs

Mental Health America of WI; Milwaukee (WI); On-site; USD 21,000 - 30,000; Part time

Job summary

Mental Health America of Wisconsin is seeking a part-time administrative assistant to support daily office operations and provide administrative assistance across programs, including Information & Assistance, Suicide Prevention, and the MHA-WI Wellness Clinic. This role is primarily clerical and support-focused, working under program and clinic leadership.

The Administrative Assistant handles confidential information and helps ensure smooth operations, responsive communication, and compliance

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–2 years of administrative or office support experience.
• Ability to handle confidential information and follow procedures.
• Clear, professional communication skills.

Responsibilities

• Provide general administrative and clerical support (filing, scanning, copying, data entry).
• Answer and route phone calls; respond to routine inquiries.
• Support staff onboarding paperwork and maintain employee files.
• Process invoices, checks, mail, and routine financial documentation.
• Schedule outpatient clinic appointments; assist with referrals and insurance verification.
• Support billing coordination and collect patient payments.
• Assist clients with EHR forms and maintain clinic records.

Skills

Organizational skills

Attention to detail

Professional communication

Microsoft Office

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Mental Health America of Wisconsin is seeking a part-time administrative assistant to support daily office operations and provide administrative assistance across programs, including Information & Assistance, Suicide Prevention, and the MHA-WI Wellness Clinic. This role is primarily clerical and support-focused, working under program and clinic leadership.

The Administrative Assistant handles confidential information and helps ensure smooth operations, responsive communication, and compliance