Remote-Eligible Neurology Medical Programs Coordinator

University of Wisconsin Madison; Madison (WI); Hybrid; USD 30,307 - 33,062; Full time

Job summary

University of Wisconsin–Madison in Madison, WI, seeks a Medical Program Assistant to support the Neurology department's clinical, research and educational missions. The role provides administrative and program support to faculty, staff and leadership in a dynamic academic medical environment.

The position requires independence, excellent communication, and strong organizational skills to manage diverse activities across clinical operations, academic programs and faculty services.

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Suite.
• Ability to work cooperatively to coordinate multiple projects and make independent decisions.
• Excellent interpersonal, verbal and written communication; courteous and service oriented.
• At least two years of customer service experience.
• Outstanding organizational skills and attention to detail.

Responsibilities

• Identify opportunities for program improvements and make recommendations.
• Coordinate with senior management to define program goals and fiscal objectives.
• Assist in coordinating daily activities of providers or programs; enter information into databases, maintain files, and prepare reports.
• Serve as primary contact and subject matter expert for program policies and procedures.
• Act as liaison for providers or programs and refer stakeholders to services.
• Perform administrative tasks including telephone support, word processing, transcription, filing and calendaring.
• Assist with content creation, communications, illustrations, graphics, and other projects.
• Schedule logistics and secure resources for program meetings, events, conferences and travel.

Skills

MS Office

Google Suite

Project coordination

Interpersonal skills

Customer service

Organizational skills

Education

HS Diploma

Tools

Microsoft Office

Google Suite

Job description

University of Wisconsin–Madison in Madison, WI, seeks a Medical Program Assistant to support the Neurology department's clinical, research and educational missions. The role provides administrative and program support to faculty, staff and leadership in a dynamic academic medical environment.

The position requires independence, excellent communication, and strong organizational skills to manage diverse activities across clinical operations, academic programs and faculty services.