Medical Program Admin Specialist (Hybrid)

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 27,000 - 39,000; Full time

Job summary

UW School of Medicine and Public Health’s Department of Surgery seeks a Medical Program Assistant to coordinate daily activities supporting teaching, research, clinical care, outreach and service. The role requires outstanding organizational and communication skills and a collaborative, service-oriented mindset.

The position may be in-person with some remote work; schedule is Monday–Friday 8:00 a.m.–4:30 p.m. The starting hourly wage is $24.00, negotiable by experience.

Qualifications

• Experience providing administrative support in a professional setting.
• At least two years of customer service experience.
• Strong verbal, written, and organizational skills.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint) and other admin systems.
• Outstanding organizational skills and attention to detail.

Responsibilities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Coordinates with senior management to define program goals and fiscal objectives
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring

Skills

Administrative support

Customer service

Verbal and written communication

Microsoft Office

Organizational skills

Education

H.S. Diploma

Tools

Microsoft Office Suite

Google Suite

Job description

UW School of Medicine and Public Health’s Department of Surgery seeks a Medical Program Assistant to coordinate daily activities supporting teaching, research, clinical care, outreach and service. The role requires outstanding organizational and communication skills and a collaborative, service-oriented mindset.

The position may be in-person with some remote work; schedule is Monday–Friday 8:00 a.m.–4:30 p.m. The starting hourly wage is $24.00, negotiable by experience.