Medical Office Secretary I – HIPAA Compliance & Scheduling

NYU Langone; Manhasset (NY); On-site; USD 41,473 - 61,744; Full time

Job summary

NYU Langone Health in Manhasset is seeking a Secretary I to provide comprehensive secretarial and clerical support for the ASC PREOP PACU department. You will manage communications, records, scheduling, and regulatory compliance to ensure smooth departmental operations.

The role requires 1–2 years of secretarial experience and strong Microsoft Office skills, with attention to detail and excellent communication abilities. This on-site position offers a comprehensive benefits package.

Qualifications

• High School diploma or GED required.
• 1–2 years of secretarial experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of office procedures.

Responsibilities

• Perform a wide variety of secretarial and clerical duties to support the department.
• Assist in the compilation of reports and ensure HIPPA compliance.
• Communicate with departmental staff, patients, vendors, and payers; screen and answer phones and direct inquiries.
• Handle office administrative tasks such as ordering supplies, arranging equipment repairs, transmitting information, and maintaining reference materials.
• Create and maintain accurate electronic and hard‑copy files, records, logs, and documents per the institution’s records retention program.
• Assist in preparing monthly schedules for clerical staff and track personnel documentation (licensure certifications, performance evaluations, employee health status forms).
• Provide discharge notices and important messages to patients, monitor Medicare patient admissions for compliance, and follow up with physicians as needed.
• Maintain a calendar of activities, coordinate and arrange special events, schedule meetings, notify participants, and prepare presentations or meeting materials.

Skills

Communication

Multitasking

Detail-oriented

Organizational

Customer service

Interpersonal skills

Prioritization

Education

High School diploma or GED

Associate’s Degree

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

NYU Langone Health in Manhasset is seeking a Secretary I to provide comprehensive secretarial and clerical support for the ASC PREOP PACU department. You will manage communications, records, scheduling, and regulatory compliance to ensure smooth departmental operations.

The role requires 1–2 years of secretarial experience and strong Microsoft Office skills, with attention to detail and excellent communication abilities. This on-site position offers a comprehensive benefits package.