Secretary I ASC Manhasset PREOP PACU

NYU Langone Health; Manhasset (NY); On-site; USD 41,473 - 61,744; Full time

Job summary

NYU Langone Hospital—Long Island is seeking a Secretary I to join the ASC Manhasset—Preop PACU team. The role involves secretarial duties, coordinating department activities, handling communications, and maintaining records to support patient care and department operations.

The successful candidate will ensure HIPAA compliance, assist with reports, and help organize schedules while serving as a liaison with other departments and staff.

Qualifications

• High school diploma or GED.
• 1–2 years secretarial experience.
• Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, prioritization, and interpersonal skills.
• Knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of office procedures.

Responsibilities

• Performs secretarial and clerical duties to support the assigned department.
• Answers telephones, prepares reports, maintains department accounts, and coordinates department activities.
• Directs telephone inquiries and communicates with departmental staff, patient families, vendors and payers.
• Maintains files, records, logs, and documents per retention policies.
• Assists in preparation of schedules and monitors compliance related to regulatory requirements.

Skills

Communication skills

Multitasking

Organizational skills

Customer service

Education

High school diploma or GED

Associate’s degree in related field

Tools

Microsoft Office Suite

Job description

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary

We have an exciting opportunity to join our team as a Secretary I - ASC Manhasset - PREOP PACU. In this role, the successful candidate will perform secretarial and clerical duties to maintain and support the department. Duties include compiling information, answering telephones, preparing reports, maintaining department accounts; coordinating department activities, preparing and processing correspondence, agendas, general papers; coordinating department computing and software resources. The candidate will assist with the organization, maintenance, and flow of information throughout the department and serve as a liaison with other departments and staff.

Job Responsibilities

• Performs other duties as assigned.
• Performs a wide variety of secretarial and clerical duties to support assigned department. Supports department with executing policies and procedures to meet the organization's compliance with regulatory requirements. Ensures HIPPA is maintained. Assists in the compilation of reports.
• Communicates with departmental staff, patient families, vendors and payers. Screens and answers phones; relays messages accurately and in a timely manner. Directs telephone inquiries appropriately.
• Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date. Distributes information, handles incoming and outgoing mail packages and other special shipments.
• Creates and maintains accurate and up-to-date electronic and hard copy files, records, logs, and specialized and or technical documents in accordance with the institution’s records retention management program.
• Assists in the preparation of monthly schedules for clerical support staff. May track various personnel documentations (i.e. licensures, certification, performance evaluation completion, employee health status change Forms) for approval.
• Provides discharge notices and important messages to patients as directed by Case Management staff. Monitors Medicare patient admissions for compliance for a valid inpatient admit order and follows up with the physician of record to attain the same.
• Maintains calendar of activities, coordinates and arranges special events for assigned staff; coordinates activities and meetings with other departments and/or outside agencies; coordinates scheduling, arrangements and sets up meeting rooms; notifies participants; prepares presentations and/or assembles meeting materials. May take minutes, prepare manuscripts for publication.

Minimum Qualifications

To qualify you must have a high school diploma or GED. 1–2 years secretarial experience. Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, prioritization, and interpersonal skills. Knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook). Knowledge of office procedures.

Preferred Qualifications

Associate’s degree in a related field. 1–2 years prior related experience in a health care setting.

Benefits and Compensation

NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Our comprehensive benefits and wellness package supports employees at every stage of life, offering financial security benefits, a generous time‑off program, employee resource groups, and a holistic wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care. In addition, employees have access to a robust support system that enables career development, starting a family, and saving for retirement.

NYU Langone Hospital—Long Island is an equal opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,473.45 – $61,744.63 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need.

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