Medical Office Operations Lead

AdventHealth; Wauchula (FL); On-site; USD 27,000 - 49,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Florida is seeking an experienced healthcare administrator to manage physician affiliate office operations, ensure compliant billing, staffing, and budget adherence. The role requires strong leadership, communication, and regulatory knowledge to deliver high-quality patient care.

The position involves coordinating schedules, ensuring HIPAA-compliant medical records, and acting as a liaison among patients, staff, and physicians.

Qualifications

• Proficient in MS Outlook, Excel, Word, PowerPoint and Internet.

Responsibilities

• Prepares and tracks data reflecting turnaround time and test results.
• Prepares and presents timely employee evaluations and coordinates the completion of employee competencies.
• Prepares, updates, and tracks department schedules to ensure adequate staffing coverage, including on-call schedules.
• Interprets and enforces appropriate policies and procedures.
• Maintains updated Policies and Procedures manuals and ensures the office meets Safety and Infection Control standards.
• Acts as a liaison for patients and staff, responds to concerns, assists with physician credentialing, and provides reports and statistics as requested.
• Manages the physician affiliate office/department to ensure cost-effective and efficient operations while providing high-quality care.
• Regularly reviews billing practices to ensure appropriate physician and office reimbursement.
• Assists in the preparation of the annual budget and reviews and analyzes Responsibility and Expense Detail Reports.
• Takes corrective action to address negative variances and assigns payables and credits against budgetary categories.
• Ensures the correctness and timeliness of Accounts Receivable and Accounts Payable, including the security of money.
• Other duties as assigned.

Skills

MS Outlook

Excel

Word

PowerPoint

Communications

Time management

Education

High School Grad or Equiv

Tools

Microsoft Email

Job description

AdventHealth in Florida is seeking an experienced healthcare administrator to manage physician affiliate office operations, ensure compliant billing, staffing, and budget adherence. The role requires strong leadership, communication, and regulatory knowledge to deliver high-quality patient care.

The position involves coordinating schedules, ensuring HIPAA-compliant medical records, and acting as a liaison among patients, staff, and physicians.