Medical Office Manager

Avance Care; United States; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Benefits after 30 days

Job summary

Avance Care in North Carolina seeks an Office Manager to oversee clinic operations, ensuring patient, staff, and provider satisfaction in a busy, fast-paced setting.

The role requires a relevant degree and 3–5 years of medical office supervision, with preferred certifications (EMT-B, LPN, MA, CMA). Strong communication, confidentiality, and leadership are essential.

Qualifications

• Relevant degree required; 3–5 years in medical office supervision.
• Preferred certifications include EMT–Basic, LPN, Graduate of Medical Assisting Program (MA), or CMA.

Responsibilities

• Complete daily, weekly, and monthly office manager checklists, reports, and documentation.
• Act as a liaison between the corporate office, clinic team, and external entities to ensure clear communication and workflow adherence.
• Handle patient complaints promptly with tact and compassion, involving relevant parties when required.
• Analyze operational business metrics to drive business and clinical quality outcomes.
• Ensure compliance with HIPAA and OSHA regulations, maintaining a safe environment for both employees and patients.
• Interact with vendors, suppliers, and other related entities as necessary.
• Manage practice locations, including equipment maintenance, and preventative maintenance contracts in accordance with company policy and procedure.
• Conduct regular staff meetings to share information and address company updates.
• Manage employee scheduling, oversee time off requests, and ensure continuous shift coverage.

Skills

Leadership

Conscientious

Reliability

Communication

HIPAA compliance

Education

Relevant degree

Job description

Avance Care is in the business of improving the standard of healthcare. As one of the largest networks of independent primary care practices in North Carolina, we provide comprehensive care for our patients’ physical, mental, and emotional health.

We are seeking a conscientious and reliable candidate who brings a strong leadership background to join our team as an Office Manager.

• This is a full-time position, Monday through Friday, with occasional after-hours as needed.
• Comprehensive oversight of clinic operations, ensuring satisfaction of patients, staff, and providers
• Commitment to maintaining company quality standards
• Busy, fast-paced work environment ideal for candidates who thrive in dynamic settings
• Comprehensive benefits package available on the first of the month following 30 days of employment

Selected Responsibilities

• Complete daily, weekly, and monthly office manager checklists, reports, and documentation.
• Act as a liaison between the corporate office, clinic team, and external entities to ensure clear communication and workflow adherence.
• Handle patient complaints promptly with tact and compassion, involving relevant parties when required.
• Analyze operational business metrics to drive business and clinical quality outcomes.
• Ensure compliance with HIPAA and OSHA regulations, maintaining a safe environment for both employees and patients.
• Interact with vendors, suppliers, and other related entities as necessary.
• Manage practice locations, including equipment maintenance, and preventative maintenance contracts in accordance with company policy and procedure.
• Conduct regular staff meetings to share information and address company updates.
• Manage employee scheduling, oversee time off requests, and ensure continuous shift coverage.

Ideal candidates will have a relevant degree, at least 3-5 years of experience in medical office supervision, and preferably hold a certification such as Emergency Medical Technician (EMT – Basic), Licensed Professional Nurse (LPN), Graduate of a Medical Assisting Program (MA), or Certified Medical Assistant (CMA).

Other Priorities

• Excellent verbal and written communication skills
• Strong commitment to confidentiality and integrity
• A growth mindset, with a willingness to learn and adapt
• Flexibility and resilience in a dynamic environment
• Effective time management and workload prioritization skills
• Speciality, or Psychiatry setting, highly preferred

All offers of employment are contingent upon the successful completion of a background check and drug screen.

Avance Care provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to religion, race, creed, color, sex, sexual orientation, gender identification, alienage or citizenship status, national origin, age, marital status, pregnancy, disability, veteran or military status, predisposing genetic characteristics or any other characteristic protected by applicable federal, state or local law.