Medical Office Coordinator — Vaccine Clinic & OHS

Boston Children's Hospital; Boston (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

Boston Children's Hospital is seeking a temporary Administrative Associate for Occupational Health Services and the Vaccine Clinic in Boston, MA. This in-person role supports clinic operations, patient check-in, scheduling, and documentation, with an anticipated end date of 11/30/26.

The position emphasizes customer service, accuracy, and the ability to handle diverse tasks in a fast-paced healthcare setting, including data entry and calendar management for clinicians.

Qualifications

• Previous healthcare and/or customer service experience preferred.
• Knowledge of Epic strongly preferred.
• Experience working in a fast-paced environment.
• Excellent time management skills and the ability to work well with individuals from diverse backgrounds.

Responsibilities

• Transcribes and types correspondence, forms, reports, manuscripts, and other materials involving complex terminology.
• Answers, screens, and routes telephone calls and greets and directs patients/families, visitors and staff.
• Schedules appointments and maintains calendars for physician/supervisor(s) and assists with travel arrangements and events.
• Maintains departmental files, databases, and prepares periodic reports and mailing labels.
• Monitors and maintains office equipment and supply inventory, processes orders and reconciles invoices.

Skills

Healthcare experience

Customer service

Time management

Epic knowledge

Education

High School Diploma / GED

Tools

Epic

Job description

Boston Children's Hospital is seeking a temporary Administrative Associate for Occupational Health Services and the Vaccine Clinic in Boston, MA. This in-person role supports clinic operations, patient check-in, scheduling, and documentation, with an anticipated end date of 11/30/26.

The position emphasizes customer service, accuracy, and the ability to handle diverse tasks in a fast-paced healthcare setting, including data entry and calendar management for clinicians.