Vaccine Clinic Admin Specialist (Temp)

Boston Children’s Hospital; Boston (MA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Boston Children's Hospital is hiring an Administrative Associate for Occupational Health Services to support the Vaccine Clinic and OHS in Boston, MA. This in-person, temporary role handles administrative tasks such as scheduling, patient check-in, and records management, with an anticipated end date of 11/30/26.

The position requires strong customer service, ability to work in a fast-paced healthcare setting, and familiarity with Epic.

Qualifications

• High School Diploma or GED required.
• Healthcare or customer service experience preferred.
• Familiarity with Epic is strongly preferred.
• Ability to work in a fast-paced environment and manage multiple tasks

Responsibilities

• Transcribes and types correspondence, forms, and reports with specialized terminology.
• Answers & routes calls, greets patients, families, visitors, and staff.
• Schedules appointments and maintains calendars; assists with travel arrangements and meetings.
• Maintains files, records, and databases; compiles periodic reports and mailings.
• Monitors office equipment and inventory; processes supply orders and invoices; coordinates with other departments.
• Prepares routine administrative forms and tracks authorizations; resolves delays and errors.

Skills

Customer service

Time management

Organizational skills

Attention to detail

Education

High School Diploma / GED

Tools

Epic

Job description

Boston Children's Hospital is hiring an Administrative Associate for Occupational Health Services to support the Vaccine Clinic and OHS in Boston, MA. This in-person, temporary role handles administrative tasks such as scheduling, patient check-in, and records management, with an anticipated end date of 11/30/26.

The position requires strong customer service, ability to work in a fast-paced healthcare setting, and familiarity with Epic.