Healthcare Admin Assistant - Vaccine Clinic & OHS (Temp)

Boston Children's Hospital; Boston (MA); On-site; USD 30,000 - 39,000; Full time

Job summary

Boston Children19s Hospital is seeking an Administrative Associate – Occupational Health Services to support the Vaccine Clinic and OHS teams in Boston, MA. This temporary, in-person role has an anticipated end date of 11/30/26 and involves coordinating administrative tasks for patient flow and records.

You will transcribe, prepare documents, answer calls, schedule vaccine appointments, and maintain documentation and calendars while collaborating with multiple hospital departments.

Qualifications

• High School Diploma or GED required.
• Healthcare or customer service experience preferred.
• Familiarity with Epic preferred.
• Ability to work in a fast-paced environment.

Responsibilities

• Transcribes and types correspondence, forms, reports, and materials with specialized terminology.
• Greet and assist patients, families, visitors, and staff; provide routine information.
• Schedule appointments and manage calendars; organize meetings and travel as needed.
• Maintain files, records, and databases; prepare routine reports and communications.

Skills

Customer service

Time management

Communication

Diversity awareness

Education

High School Diploma / GED

Tools

Epic

Job description

Boston Children19s Hospital is seeking an Administrative Associate – Occupational Health Services to support the Vaccine Clinic and OHS teams in Boston, MA. This temporary, in-person role has an anticipated end date of 11/30/26 and involves coordinating administrative tasks for patient flow and records.

You will transcribe, prepare documents, answer calls, schedule vaccine appointments, and maintain documentation and calendars while collaborating with multiple hospital departments.