Medical Office Coordinator (Float)

ApexNetwork Physical Therapy; Mount Sterling (KY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

Short-term disability

401(k) plan with company match

Paid holidays and vacation

Pet Insurance

Employee Assistance Program

Job summary

ApexNetwork Physical Therapy seeks a Traveling Medical Office & Scheduling Coordinator to support Mt. Sterling, KY and surrounding offices. You will float between locations, manage front desk tasks, patient scheduling, registration, and check-in/out while delivering exceptional service.

The full-time role runs Monday–Friday, 8:00 AM–5:00 PM with no nights or weekends. Candidates need strong organization, HIPAA compliance, and EMR proficiency to ensure smooth operations and positive patient

Qualifications

• High school diploma or equivalent; associate degree or higher preferred in healthcare administration or related field.
• Experience in a medical office or healthcare setting strongly preferred.
• Strong organizational and multitasking abilities in a dynamic environment.
• Excellent communication and interpersonal skills.
• Proficiency with EMR systems and standard office software.

Responsibilities

• Provide administrative support across medical office locations on rotating basis.
• Coordinate patient scheduling, registration, and check-in/check-out processes.
• Manage patient records with HIPAA-compliant confidentiality.
• Serve as liaison between patients, medical staff, and vendors.
• Assist with billing, insurance verification, and payments.
• Maintain office supplies and coordinate vendor repairs.
• Support implementation of policies to improve workflow and patient experience.
• Handle phone inquiries with excellent customer service.

Skills

Organization

Communication

Multitasking

HIPAA knowledge

Education

Associate degree or higher in healthcare administration

Tools

EMR systems

Microsoft Office

Job description

Traveling Medical Office & Scheduling Coordinator - Front Desk

Location:

• Mt. Sterling, KY and surrounding office locations

Work Schedule:

• Full-time, 8-hour shifts, Monday to Friday.

Position Overview

We are seeking a highly organized and adaptable Medical Office Coordinator (Float) to join our healthcare team in Mt. Sterling, KY. This role requires flexibility to support multiple medical office locations as needed, ensuring smooth daily operations and excellent patient service.

Key Responsibilities

• Provide administrative support across various medical office locations on a rotating or as-needed basis.
• Coordinate patient scheduling, registration, and check-in/check-out processes efficiently.
• Manage patient records and ensure accuracy and confidentiality in compliance with HIPAA regulations.
• Serve as a liaison between patients, medical staff, and external vendors to facilitate communication and resolve issues.
• Assist with billing, insurance verification, and processing patient payments.
• Maintain office supplies and equipment, coordinating with vendors for timely replenishment and repairs.
• Support the implementation of office policies and procedures to improve workflow and patient experience.
• Handle phone inquiries and direct calls appropriately, providing excellent customer service at all times.

Qualifications

• High school diploma or equivalent; Associate’s degree or higher in healthcare administration or related field preferred.
• Previous experience in a medical office or healthcare setting is strongly preferred.
• Strong organizational skills with the ability to multitask and adapt to changing environments.
• Excellent communication and interpersonal skills.
• Proficiency with electronic medical records (EMR) systems and standard office software (e.g., Microsoft Office).
• Knowledge of medical terminology, billing, and insurance processes is a plus.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Reliable transportation and willingness to travel between office locations as required.

Perks and Benefits:

• Health, dental, vision, life insurance, and short-term disability coverage.
• Work-life balance: No nights or weekends (Monday to Friday, 8:00 AM - 5:00 PM).
• 401(k) plan with company match.
• Paid holidays and vacation time.
• Pet Insurance
• Employee Assistance Program

This position involves floating between multiple medical office locations within the Mt. Sterling, KY area. The role requires flexibility, strong time management, and the ability to quickly adapt to different office settings and teams.