Medical Office Administrator

Florida; Clearwater (FL); On-site; USD 34,000 - 45,000; Full time

Job summary

The Florida Department of Health – Clearwater Health Department is seeking an Administrative Secretary to support the program manager, coordinate calendars, schedule meetings, prepare materials, and assist in developing forms for presentation. This on-site role also covers front desk duties, patient check-in/out, data entry in EHRs, managing referrals, and ensuring HIPAA compliance.

Candidates should have medical office experience, strong communication, and the ability to adapt to changing

Qualifications

• Valid Florida driver’s license and private transportation required.
• Knowledge of public health principles, practices and techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to assess clients in person and over the phone and document SOAP notes.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and HIPAA privacy standards.
• Proficient with computers and office software.

Responsibilities

• Provide administrative support to the program manager, including calendar maintenance.
• Schedule meetings, book rooms, take minutes, and prepare materials.
• Assist with forms and documents development and distribution.
• Manage clinic schedules and front desk duties.
• Enter health information into EHR systems and ensure data accuracy.
• Verify insurance status and eligibility when needed.
• Coordinate referrals and follow-ups with specialty and behavioral health teams.
• Maintain inventory of office and medical supplies.
• Process mail, invoices, and order requests timely.

Skills

Florida driver’s license

Public health knowledge

Organization & planning

SOAP note documentation

Verbal & written communication

Interpersonal skills

PC proficiency

Immunization administration

HIPAA confidentiality

EHR care coordination proficiency

Chronic disease education

Tools

EHR systems

Job description

The Florida Department of Health – Clearwater Health Department is seeking an Administrative Secretary to support the program manager, coordinate calendars, schedule meetings, prepare materials, and assist in developing forms for presentation. This on-site role also covers front desk duties, patient check-in/out, data entry in EHRs, managing referrals, and ensuring HIPAA compliance.

Candidates should have medical office experience, strong communication, and the ability to adapt to changing