Medical Office Administrative & Scheduling Specialist

Virginia Commonwealth University Health Systems; Richmond (VA); On-site; USD 32,000 - 48,000; Full time

Job summary

Virginia Commonwealth University Health Systems in Richmond, VA seeks an Administrative Staff Specialist to support department operations, budgeting, scheduling, and patient-related processes. The role includes coordinating interviews, travel, and office equipment maintenance, with a focus on accuracy and timely service.

The position requires a High School Diploma or equivalent, with preferred Associate Degree in Business or related field and prior academic health care experience.

Qualifications

• Minimum of four (4) years of previous secretarial/administrative work experience in an office setting.
• Previous experience with Microsoft Office applications and e-mail/calendaring.
• Five (5) years of previous secretarial/administrative work experience in an office setting (preferred).
• Previous experience in an academic health care setting (preferred).
• High School Diploma or equivalent required.
• Associate Degree in Business, Accounting or related field preferred.

Responsibilities

• Coordinates recruitment activities and scheduling of interviews with applicants.
• Performs daily activities with minimal supervision.
• Ability to work in a fast pace environment; proactively resolve problems with minimal supervision.
• Provide new faculty member orientation.
• Manage multiple physician calendars and appointments.
• Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members.
• Orders supplies/equipment.
• Arranges for the repair and maintenance of office equipment

Skills

Administrative support

Communication skills

Multi-tasking

Education

High School Diploma or equivalent

Associate Degree in Business/Accounting or related field

Tools

Microsoft Office

Email/Calendaring

Job description

Virginia Commonwealth University Health Systems in Richmond, VA seeks an Administrative Staff Specialist to support department operations, budgeting, scheduling, and patient-related processes. The role includes coordinating interviews, travel, and office equipment maintenance, with a focus on accuracy and timely service.

The position requires a High School Diploma or equivalent, with preferred Associate Degree in Business or related field and prior academic health care experience.