Medical Administrative Assistant I – Office & Scheduling

Mount Sinai Medical Center; New York (NY); On-site; USD 46,000 - 72,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Assistant I to provide support for two colorectal faculty and assist with practice phone coverage as needed.

Responsibilities include handling communications, budget monitoring, meeting coordination, preparing documents, travel arrangements, mail and scheduling, and basic payroll tasks.

The role requires an associate degree or HS/GED with two years of related experience; 2–3 years in medical office preferred.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Responsibilities

• Serves as intermediary between supervisor and staff by transmitting written and oral requests, messages and instructions.
• Assists with budget preparation and monitors and maintains records of expenses for variance reporting.
• Assists in planning and coordinating meetings and office activities, forums and conferences.
• Reviews and revises brochures, announcements or informational items; drafts, edits and formats materials such as flyers, leaflets and letters.
• Prepares minutes of meetings, agendas, correspondence, statistical reports, tables and other documents; transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers; processes tuition and reimbursement for staff.
• Makes travel arrangements and prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail; responds or distributes to appropriate individuals for action.
• Screens telephone calls and handles routine inquiries or routes to appropriate staff.
• May schedule patient appointments, referrals, and track patient billing for submission.
• May maintain employee and/or patient files; may assist in processing payroll and PTO system.
• May track licensure expiration dates and notify staff to prevent suspension.

Education

Associates Degree in Secretarial Science or related field

HS/GED plus two years of related experience

Bachelors Degree preferred

Job description

Mount Sinai Health System is seeking an Administrative Assistant I to provide support for two colorectal faculty and assist with practice phone coverage as needed.

Responsibilities include handling communications, budget monitoring, meeting coordination, preparing documents, travel arrangements, mail and scheduling, and basic payroll tasks.

The role requires an associate degree or HS/GED with two years of related experience; 2–3 years in medical office preferred.