Medical Office Administrative Assistant

Godaelli Psychiatry and Mental Health Center; Woodbridge (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Job summary

Godaelli Psychiatry and Mental Health Center in Virginia is seeking a motivated administrative professional to support executives and keep operations running smoothly. You will manage calendars, coordinate with clinicians and partners, and handle confidential information in line with HIPAA.

This full-time role offers a stable schedule, opportunities to contribute to compassionate, community-focused care, and collaboration within a dedicated team.

Qualifications

• Strong written and verbal communication skills are essential.
• Highly organized with excellent time management and prioritization.
• Proficiency in handling multiple tasks and schedules.

Responsibilities

• Manage the executive calendar, including scheduling appointments, meetings, and calls
• Anticipate and resolve scheduling conflicts proactively
• Send meeting reminders and prepare agendas and briefing notes in advance
• Take and distribute meeting minutes
• Coordinate with clinical staff, referral partners, and external stakeholders
• Maintain organized physical and digital filing systems
• Develop, update, and maintain office procedures
• Support general office operations, including supply management and vendor coordination
• Handle all patient and practice information confidentially and in accordance with HIPAA
• Support marketing projects and events

Job description

Godaelli Psychiatry and Mental Health Center in Virginia is seeking a motivated administrative professional to support executives and keep operations running smoothly. You will manage calendars, coordinate with clinicians and partners, and handle confidential information in line with HIPAA.

This full-time role offers a stable schedule, opportunities to contribute to compassionate, community-focused care, and collaboration within a dedicated team.