Healthcare Administrative Assistant: Organized Support

Godaelli Psychiatry and Mental Health Center; Fredericksburg (VA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Job summary

Godaelli Psychiatry and Mental Health Center is seeking a capable administrative professional to join our front office team. The role focuses on calendar management, scheduling, and ensuring smooth office operations in a patient-centered environment.

You will coordinate with clinicians, referral partners, and staff, maintain filing systems, and support HIPAA-compliant handling of patient information, with standard office hours 8:00 AM–4:30 PM, Monday–Friday, and a 90‑day probationary period.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Solid calendar management and multi-party coordination experience.

Responsibilities

• Manage executive calendar, including scheduling appointments, meetings, and calls.
• Anticipate and resolve scheduling conflicts proactively.
• Send meeting reminders and prepare agendas and briefing notes in advance.
• Take and distribute meeting minutes.
• Coordinate with clinical staff, referral partners, and external stakeholders.
• Maintain organized physical and digital filing systems.
• Develop, update, and maintain office procedures.
• Support general office operations, including supply management and vendor coordination.
• Handle all patient and practice information confidentially and in compliance with HIPAA.
• Support marketing projects and events.

Skills

Calendar management

Executive support

Office software

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's preferred

Tools

Microsoft Office

Google Workspace

Kareo / EHR systems

Job description

Godaelli Psychiatry and Mental Health Center is seeking a capable administrative professional to join our front office team. The role focuses on calendar management, scheduling, and ensuring smooth office operations in a patient-centered environment.

You will coordinate with clinicians, referral partners, and staff, maintain filing systems, and support HIPAA-compliant handling of patient information, with standard office hours 8:00 AM–4:30 PM, Monday–Friday, and a 90‑day probationary period.