Medical Insurance Authorization Specialist — In-Office

Olympic Sports and Spine; Tacoma (WA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid vacation

Sick time

401(k)

Job summary

Olympic Sports & Spine in Tacoma, WA is seeking an experienced Medical Insurance Authorization Specialist for a full-time, in-office role. You will process authorizations, collaborate with therapists and billing, and help ensure timely pre-auths.

The position emphasizes strong time-management, HIPAA compliance, and precise EMR notes. OSS offers a comprehensive benefits package and a supportive, energetic work environment.

Qualifications

• Experience processing medical authorizations and coordinating with clinics.
• Ability to manage multiple authorizations with accuracy.
• Familiarity with HIPAA rules and patient privacy requirements.

Responsibilities

• Review referrals for accuracy and completeness, and collaborate with therapists and office staff to obtain required medical documentation and ensure the plan of care aligns with diagnoses and referral details.
• Monitor authorization status, conduct timely follow-ups with insurance carriers, and maintain accurate authorization records with all updates documented and communicated appropriately.
• Ensure authorizations are secured for the following day's patients or promptly notify office staff and therapists when authorizations cannot be obtained.
• Manage all correspondence and enter detailed notes into the EMR system regarding interactions with insurance companies, patients, clinic staff, and billing personnel.
• Follow established authorization workflows, policies, and procedures while maintaining strict HIPAA compliance in all processes.
• Participate in educational opportunities and attend monthly staff meetings, performing additional duties as assigned.

Skills

Time management

HIPAA compliance

Communication

Tools

EMR system

Job description

Olympic Sports & Spine in Tacoma, WA is seeking an experienced Medical Insurance Authorization Specialist for a full-time, in-office role. You will process authorizations, collaborate with therapists and billing, and help ensure timely pre-auths.

The position emphasizes strong time-management, HIPAA compliance, and precise EMR notes. OSS offers a comprehensive benefits package and a supportive, energetic work environment.