Authorization Specialist (Medical Insurance)

Olympic Sports & Spine; Tacoma (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid vacation and sick time

401(k)

Vision insurance

Paid vacation

Sick time

401(k)

Job summary

A growing medical billing office in Tacoma, WA, is seeking a Medical Insurance Authorization Specialist to process authorization activities and ensure timely pre-authorizations. The role involves close collaboration with front office staff and therapists, managing detailed documentation, and adhering to HIPAA compliance. The candidate must have strong time-management and communication skills. The company offers competitive pay, comprehensive benefits, and values a fun and energetic work environment.

Qualifications

• Experience in medical insurance authorization is preferred.
• Exceptional communication skills are required for collaboration.
• Ability to manage multiple tasks in a fast-paced environment.
• HIPAA compliance in all processes.
• Team collaboration with front office, therapists, and billing staff.

Responsibilities

• Process authorization activities for assigned clinic locations.
• Monitor authorization status and conduct follow-ups with insurance carriers.
• Ensure all authorizations are secured for the next day's patients.
• Manage all correspondence and enter detailed notes into the EMR system regarding interactions with insurance companies, patients, clinic staff, and billing personnel.
• Follow established authorization workflows, policies, and procedures while maintaining HIPAA compliance in all processes.
• Participate in educational opportunities and attend monthly staff meetings, performing additional duties as assigned.

Skills

Time-management skills

Attention to detail

Communication skills

Job description

Medical Insurance Authorization Specialist

Olympic Sports & Spine (OSS) is seeking an experienced Medical Insurance Authorization Specialist to join our fast‑paced and growing medical billing office. This is a full-time, in-office position.

Olympic Sports & Spine (OSS) is known for its fun, energetic work environment and for truly valuing our employees. We offer a comprehensive benefits package, including medical, dental, vision, paid vacation, sick time, 401(k), and more.

The schedule is Full-Time | In-Office | Monday-Friday, 8:00 a.m.-5:00 p.m.

Position Summary

The Medical Insurance Authorization Specialist is responsible for processing all authorization activities for assigned clinic locations. This role requires exceptional time‑management skills to ensure patients receive timely pre-authorizations. You will work closely with front office staff, therapists, and the billing team to support smooth patient care and clinic operations.

Key Responsibilities

• Review referrals for accuracy and completeness, and collaborate with therapists and office staff to obtain required medical documentation and ensure the plan of care aligns with diagnoses and referral details.
• Monitor authorization status, conduct timely follow‑ups with insurance carriers, and maintain accurate authorization records with all updates documented and communicated appropriately.
• Ensure authorizations are secured for the following day's patients or promptly notify office staff and therapists when authorizations cannot be obtained.
• Manage all correspondence and enter detailed notes into the EMR system regarding interactions with insurance companies, patients, clinic staff, and billing personnel.
• Follow established authorization workflows, policies, and procedures while maintaining strict HIPAA compliance in all processes.
• Participate in educational opportunities and attend monthly staff meetings, performing additional duties as assigned.

We offer competitive pay and excellent benefits. Learn more about OSS Benefits & Rewards:

https://www.osstherapy.com/employee-benefits

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.