Medical Insurance Authorization Specialist

Olympic Sports & Spine; Tacoma (WA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits

Medical benefits

Dental benefits

Vision benefits

Paid time off

401(k) plan

Job summary

Olympic Sports & Spine (OSS) is seeking a Medical Insurance Authorization Specialist for our in-office billing team in Tacoma, WA. This full-time role focuses on timely pre-authorizations with strong time management and HIPAA compliance to support patient care and clinic operations.

You will review referrals, monitor status with carriers, and document all communications in the EMR. OSS offers comprehensive benefits and an energetic workplace.

Qualifications

• Experience processing medical insurance authorizations.
• Strong time-management skills and ability to prioritize.
• Knowledge of HIPAA and patient privacy requirements.
• Ability to coordinate with front desk and billing teams.

Responsibilities

• Review referrals for accuracy and completeness and coordinate with therapists and staff to obtain required documentation.
• Monitor authorization status and follow up with insurance carriers; document all updates.
• Ensure authorizations are obtained for the next-day patients or notify staff if not possible.
• Enter detailed notes into the EMR and maintain accurate records of interactions with insurers, patients, and billing personnel.

Skills

Time management

HIPAA compliance

Interdepartmental collaboration

Attention to detail

Job description

Medical Insurance Authorization Specialist

Olympic Sports & Spine (OSS) is seeking an experienced Medical Insurance Authorization Specialist to join our fast‑paced and growing medical billing office. This is a full-time, in-office position.

Olympic Sports & Spine (OSS) is known for its fun, energetic work environment and for truly valuing our employees. We offer a comprehensive benefits package, including medical, dental, vision, paid vacation, sick time, 401(k), and more.

Schedule: Full-Time | In-Office | Monday-Friday, 8:00 a.m.-5:00 p.m.

Position Summary:

The Medical Insurance Authorization Specialist is responsible for processing all authorization activities for assigned clinic locations. This role requires exceptional time‑management skills to ensure patients receive timely pre-authorizations. You will work closely with front office staff, therapists, and the billing team to support smooth patient care and clinic operations.

Key Responsibilities:

• Review referrals for accuracy and completeness, and collaborate with therapists and office staff to obtain required medical documentation and ensure the plan of care aligns with diagnoses and referral details.
• Monitor authorization status, conduct timely follow‑ups with insurance carriers, and maintain accurate authorization records with all updates documented and communicated appropriately.
• Ensure authorizations are secured for the following day's patients or promptly notify office staff and therapists when authorizations cannot be obtained.
• Manage all correspondence and enter detailed notes into the EMR system regarding interactions with insurance companies, patients, clinic staff, and billing personnel.
• Follow established authorization workflows, policies, and procedures while maintaining strict HIPAA compliance in all processes.
• Participate in educational opportunities and attend monthly staff meetings, performing additional duties as assigned.

We offer competitive pay and excellent benefits. Learn more about OSS Benefits & Rewards:

https://www.osstherapy.com/employee-benefits

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.