Medical Affairs Project Manager - Financial Operations

Oscar; California; On-site; USD 90,000 - 150,000; Full time

Job summary

Oscar is seeking two experienced Medical Affairs Project Managers to support contracting, financial operations, and administrative project execution within a growing pharmaceutical organization.

These individuals will manage vendor contracting, purchase orders, invoices, budgets, and cross-functional coordination, aligning with Legal, Compliance, Procurement, and Finance to ensure timely execution and financial accuracy.

Qualifications

• 3–5+ years of project management, financial operations, or contracting experience within the pharmaceutical or biotechnology industry.
• Experience supporting Medical Affairs operations, or a related pharmaceutical function.
• Hands-on experience managing purchase orders, invoices, vendor contracts, and SOWs.
• Familiarity with pharmaceutical contracting, procurement, and financial approval processes.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Coordinate the development, execution, and tracking of contracts, SOWs, and consulting agreements.
• Manage contracting workflows for external vendors, healthcare professionals, key opinion leaders, and consultants.
• Partner with Legal, Compliance, Procurement, and Finance to facilitate contract approvals and execution.
• Track contract statuses, renewals, amendments, and associated financial commitments.
• Support vendor onboarding and ensure completion of required documentation.
• Manage the creation, tracking, and reconciliation of purchase orders.
• Oversee invoice processing, payment approvals, and vendor payment tracking.
• Reconcile invoices against contracts, SOWs, and purchase orders to ensure accuracy.
• Monitor departmental spending, budget allocations, and outstanding financial obligations.
• Maintain financial trackers and reports to provide visibility into project expenditures.
• Identify and resolve discrepancies related to invoices, payments, and financial documentation.
• Coordinate operational activities across multiple Medical Affairs initiatives.
• Develop and maintain project timelines, trackers, dashboards, and status reports.
• Partner with Medical Affairs leadership to monitor deliverables, financial milestones, and project execution.
• Support operational planning for advisory boards, scientific engagements, consulting activities, and other Medical Affairs programs.
• Collaborate with internal stakeholders and external partners to ensure projects remain on schedule and within budget.
• Maintain organized documentation and audit-ready records in accordance with company policies.

Skills

Project management

Finance operations

Vendor contracts

SOWs

Excel

PowerPoint

Stakeholder management

Communication

Education

Bachelor's degree in Life Sciences

Tools

SAP

Coupa

Ariba

Job description

We are seeking two experienced Medical Affairs Project Managers to support contracting, financial operations, and administrative project execution within a growing pharmaceutical organization.

These individuals will be responsible for managing key operational processes, including vendor and consultant contracting, purchase orders, invoice processing, budget tracking, and cross-functional coordination.

The ideal candidates will have direct experience supporting Medical Affairs operations within a pharmaceutical or biotechnology organization and possess a strong understanding of financial workflows, contracting procedures, and internal approval processes.

Key Responsibilities

• Coordinate the development, execution, and tracking of contracts, Statements of Work (SOWs), and consulting agreements.
• Manage contracting workflows for external vendors, healthcare professionals (HCPs), key opinion leaders (KOLs), and consultants.
• Partner with Legal, Compliance, Procurement, and Finance to facilitate contract approvals and execution.
• Track contract statuses, renewals, amendments, and associated financial commitments.
• Support vendor onboarding and ensure completion of required documentation.

Purchase Orders & Financial Operations

• Manage the creation, tracking, and reconciliation of purchase orders (POs).
• Oversee invoice processing, payment approvals, and vendor payment tracking.
• Reconcile invoices against contracts, SOWs, and purchase orders to ensure accuracy.
• Monitor departmental spending, budget allocations, and outstanding financial obligations.
• Maintain financial trackers and reports to provide visibility into project expenditures.
• Identify and resolve discrepancies related to invoices, payments, and financial documentation.

Medical Affairs Project Management

• Coordinate operational activities across multiple Medical Affairs initiatives.
• Develop and maintain project timelines, trackers, dashboards, and status reports.
• Partner with Medical Affairs leadership to monitor deliverables, financial milestones, and project execution.
• Support operational planning for advisory boards, scientific engagements, consulting activities, and other Medical Affairs programs.
• Collaborate with internal stakeholders and external partners to ensure projects remain on schedule and within budget.
• Maintain organized documentation and audit-ready records in accordance with company policies.

Required Qualifications

• Bachelor's degree in Business Administration, Life Sciences, Healthcare Administration, or a related discipline.
• 3–5+ years of project management, financial operations, or contracting experience within the pharmaceutical or biotechnology industry.
• Experience supporting Medical Affairs, Medical Affairs Operations, or a related pharmaceutical function.
• Hands-on experience managing purchase orders, invoices, vendor contracts, and SOWs.
• Familiarity with pharmaceutical contracting, procurement, and financial approval processes.
• Demonstrated ability to coordinate multiple projects and stakeholders simultaneously.
• Strong proficiency in Microsoft Excel, PowerPoint, and project management tools.
• Excellent organizational, communication, and problem-solving skills.

Preferred Qualifications

• Direct experience supporting Medical Affairs financial and operational activities.
• Experience coordinating HCP/KOL consulting agreements and vendor contracts.
• Familiarity with financial and procurement systems such as SAP, Coupa, Ariba, or similar platforms.
• Experience with budget forecasting, expense reconciliation, and financial reporting.
• Understanding of pharmaceutical compliance requirements related to HCP engagements and consultant payments.
• Experience supporting a growing or fast-paced biotechnology organization.

Ideal Candidate Profile

The ideal candidate is a hands-on Medical Affairs operations professional who understands how to navigate contracting, procurement, and financial processes within a pharmaceutical organization.

This individual should be comfortable independently managing purchase orders, invoices, contract workflows, and vendor relationships while ensuring timely execution and financial accuracy.